Rina Systems Administrative Assistant Jobs in Kenya

Rina Systems Administrative Assistant Jobs in Kenya


Job Profile:

  • Projects Administration and coordination / implementation.

    Job Scope:

  • Project coordination and implementation.

    Responsibilities:

    Communication Management and customer care

  • Managing incoming correspondences – phone calls, letters and emails.
  • Provide customers and visitors with information on the company’s services.
  • Act as a first point of contact by representing the company in a positive manner.
  • Schedule meetings, record and circulate minutes of internal meetings.
  • Organizing and maintaining diaries and making appointments.

    Project Implementation and Co-ordination

  • Provide administrative support to project management.
  • Update the daily tracker and generate accurate and timely reports on a daily basis
  • Track all customer requests and follow up to ensure that they are responded to and closed
  • Give Daily status updates of all projects to the management and ensure timely feedback is provided to the clients.

    Project Planning

  • In liaison with Project Officer and Operations schedule for mobilization meetings
  • Follow up to ensure that all necessary permits and licenses are obtained.

    Project Administration/Management

  • Track all projects work tools – keep an inventory of all tools issued and their condition and ensure they are returned including management of the store including issuance of equipment and personal gear and ensuring that proper quantities are maintained

    Data Management

  • Maintain an up to date client database
  • Manage both paper and electronic filing systems – customer information , client files, project information, tenders etc
  • Opening and maintaining customer files

    New Business Development

  • Prepare monthly Business pipeline clearly showing timelines for closure
  • Any other duties that may be assigned from time to time

    Qualifications:

  • At least a Diploma in a Business Administration related field.
  • At least 3 years’ experience in a similar field.
  • Good understanding of project management.

    Competencies:

  • A motivated and goal oriented individual.
  • Flexible to understand people’s point of view as well as demonstrate willingness to change ideas or perceptions.
  • Must be very proactive and demonstrate leadership qualities
  • Should possess good organizational, communication and problem solving skills.

    How to Apply

  • Applications to be send to [email protected] By 17th January, 2019

    Find jobs in Kenya. Jobs - Kenya jobs. Search our career portal & find the latest Kenyan job positions, career opportunities & jobs in Kenya.

    Jobs in Kenya - banking jobs, IT jobs, accounting jobs, NGO jobs, business administration, ICT, UN jobs, procurement jobs, education jobs, hospital jobs, human resources jobs, engineering, teaching jobs, and other careers in Kenya.

    Find your dream job from 1000s of vacancies in Kenya posted and updated daily - click here!

  • Click here to post comments

    Join in and write your own page! It's easy to do. How? Simply click here to return to Jobs Kenya.

    Scholarship 2019/20

    Undergraduate Scholarships 2019/2020
    Masters Scholarships,
    PhD Scholarships,
    International Scholarships.