Rift Valley Institute Grant and Compliance Officer, Peace Research Facility Jobs in Ethiopia

Rift Valley Institute Grant and Compliance Officer, Peace Research Facility Jobs in Ethiopia

Job Background and Purpose

The Rift Valley Institute (RVI) manages the Ethiopia Peace Research Facility (PRF). A key purpose of the Facility is to ensure that, in Ethiopia, the UK’s and a broad set of Ethiopian and international stakeholders political and development diplomacy and intervention are better informed by analysis and conflict sensitivity advice, thereby enhancing its contributions to building peace.

The current phase of PRF implemented with funding from the UK Foreign and Commonwealth Development Office (FCDO) which runs up to the end of March 2024, is expected to be extended for a further three years from April 2024.

RVI is recruiting a Grant and Compliance Officer to ensure smooth management of all grants awarded by donors to implement PRF and other programmes and projects in Ethiopia. The post holder will work with others to ensure that the RVI Ethiopia office adheres to all its grant management obligations and standards, the specific requirements of donors and the expected compliance laid out by the regulatory and oversight institutions in Ethiopia.

Key Responsibilities

Financial reporting and tracking of project funds

Coordinate with the RVI Finance Team to produce regular financial reports for donors.

Working with programme and project teams and the RVI Finance Team, coordinate programme budget forecasting, tracking and management of project expenditure and alert programme teams on significant variances.

Coordinate with the RVI Finance Management Team to reconcile staff and consultant advances

Perform routine communication with the Bank in liaison with the Head of Office.

Office administration and finance

Offer administration and office management support to the Addis Ababa office

Handle office lease agreements ensuring the timely renewal of the lease

Ensure that applicable taxes are paid as required by law

Ensure other relevant services such as internet and other utilities are secured for the smooth running of the office

Ensure office supplies such as cleaning materials, water, tea and coffee required for staff and visitors are regularly supplied and monitored

Manage the allocation of office equipment, asset, keys and access codes (as applicable) are managed well.

Be the focal point for health, and safety regulations and policies and ensure staff are aware and comply to such policies

Handle office petty cash required for minor payments

Liaise with the Bank as delegated by the RVI Finance team in matters that require physical documentation including performing monthly bank reconciliation

Compliance and Procurement

Ensure that PRF and other

programmes and projects implemented by RVI in Ethiopia are complaint with donor requirements, legal and financial regulations of the Government of Ethiopia, and RVI’s internal financial policies and procedures.

Develop and maintain reporting schedules for all projects and coordinate the preparation, review and final submission of all donor and government reports

Ensure feedback from donors or government institutions on reports are communicated with the Head of Office and other programme teams and regularly monitor and follow-up on actions

Support the PRF Programme Officer and other programme staff in procurement and contracting of providers of goods and services, ensuring compliance with RVI’s policies and procedures, relevant regulations of the Government of Ethiopia and donor requirements.

Be the point person between the Facility's Tax Advisor and RVI's finance team as required

Where RVI will be sub-granting other partners, be responsible for the due diligence, granting and overseeing the compliance of the downstream partners in coordination with the relevant programme teams and the RVI finance teams

Perform other related duties as delegated by the Head of Office

Personal Specifications

Knowledge and Qualifications

Bachelor's degree in Business Administration, Finance or Accounting qualification such as CPA/ACCA advantageous

Experience

Experience in programme financial administration including budget management, analysis forecasting and reporting

Track-record in ensuring compliance in with institutional donors, especially FCDO and the relevant Ethiopian government institutions such as the ACSO

Experience of working autonomously and pro-actively

Experience working with an international NGO or donor

Skills and Abilities

Good organizational, communication and planning skills

Ability to interpret financial reports to non-financial audiences.

Strong interpersonal skills with ability to work well with diverse people

Ability to multitask, work with minimal supervision and work well in a high workload and fast-paced environment with tight deadlines

Ability to identify key issues related to compliance and train programme staff and others including partners and consultants on key RVI or project specific requirements

How to Apply

For more information and job application details, see; Rift Valley Institute Grant and Compliance Officer, Peace Research Facility Jobs in Ethiopia

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