Regulatory Affairs Executive Jobs in Kenya

Regulatory Affairs Executive Jobs in Kenya

Job Purpose Statement:

To add value to business by ensuring timely submissions and approvals for new products in West Central Africa (WCA) markets as well as maintenance of registered licences in alignment with local regulations and corporate policies.

Support of WCA Regulatory Affairs strategies, SOP and Training activities in WCA.

Essential Job Responsibilities

  • Ensure timely submissions and approvals of applications according to regulatory plan and strategy, ensuring continuity of supply and regulatory compliance.
  • Work effectively with key stakeholders and 3rd party service achieve the desired regulatory outcomes
  • Liaise with Regulatory Authorities and provide appropriate answers on matters relating to
  • Regulatory approvals/queries for the clients Products.
  • Ensure alignment of registered details with original dossiers and corporate databases, maintenance of and compliance with Regulatory Databases (OPAL, REQUIRE, GRACE)
  • Support the artwork control process to ensure changes and approval are done in time to avoid product stock out or delays in supplies.
  • Management of tender activities in relevant markets (as applicable)
  • Monitor and keep in touch with changes in the regulatory environments. Provide intelligence to local operating company stakeholders and central team on changes in regulatory environment in the region
  • Support the QMS/QRM processes within Regulatory (written standard maintenance/compliance, regulatory issue management, risk management, management monitoring (L1 Audit), deviation handling, CAPA management, training, 3P oversight)
  • Ensure regulatory support to GMP inspections if required.
  • Competencies: (Expertise and Knowledge)

    Knowledge & Application

  • The level of technical knowledge required for the role is applied for assessment of the regulatory files, submission of right first-time dossiers to Regulatory Authorities, communication with global and local stakeholders.


  • Preparation of registration dossier according to local regulations
  • Preparation of SmPC and PIL and coordination of their drafts with global and local stakeholders
    Communication with Authorities (submission of official requests, providing answers for Authorities’ request)
  • Communication with regulatory third-party service providers to ensure the company objectives are met

    Problem Solving and Innovation

  • Works across multiple markets in complex regulatory environment with high unpredictability of regulatory decisions, not yet fully established regulations (evolving in maturity), lack of transparency and dialogue with Regulatory Authorities, different interpretation and application of regulations/guidelines.

    Works in one of the most critical areas in terms of compliance to ensure:

  • Patients have access to products with minimal possible interruption of supplies because of changing regulatory requirements and the continuous improvement of products;
  • Supplied products are compliant with registered details, so there is no risk for patients’ safety or clients reputation;
  • Risk of mistakes in products information is managed properly to minimize impact of regulatory related mistakes on business.
  • Works in one of fast-changing areas where changes are caused by external factors (regulatory requirements and practices), business needs to be aligned for each single country and in line with central procedures of compliance and product improvements. Needs to have the ability to make evaluative judgement.
  • Works through local regulatory service providers to provide the regulatory support required in market (i.e. appointments, submissions, follow up, response to queries, regulatory intelligence & advocacy)


    The role involves interaction with multiple stakeholders internally and externally and requires excellent communication, collaboration and negotiation skills:


  • Country level: LOCs Quality, Medical, Logistics and Distribution, Legal, Commercial
  • Regional: Regional Regulatory Affairs
  • Global level: Global Regulatory Affairs, GMS

    Regulatory Authorities

  • 3rd party service providers
  • Pharmaceutical Trade Associations
  • The communication needs to be clear, specific and consistent across all stakeholders both internal and external. It needs to be adapted to manage the diversity, harness the commitment & contribution of stakeholders internally and externally and collaborative to deliver the goal for the organization.

    Multi-Cultural Awareness

  • The role involves interacting with multiple countries with racial/ethnic diversity as well as variance in socio-economic environment.
  • These factors need to be considered while working on regulatory strategy as well as interacting with internal and external stakeholders since alignment with the country’s and state authorities’ vision is essential for regulatory strategy or advocacy initiatives to be successful.

    Therefore, the role holder should have the:

  • Ability to write and speak in English and French: Intermediate/upper-intermediate level;
    Ability to work within diverse cultures and differing levels of organizational maturity;
    High degree of comfort and positive engagement working as a member of a multifunctional and multicultural team
  • Constant search for Innovation, contributing with passion, and performance achieved with Integrity
  • Ability for multitasking, quick adaptation, agility and ability to make decisions/influence outcomes that include assessment of the potential impact, attention to detail.


  • Impacts business targets ensuring all new submissions, regulatory variations and renewals are agreed with logistics, commercial teams and in the countries, so they have minimal impact on supplies.
  • Influences on continuous product supply by ensuring alignment of registered details with original dossiers in multiple countries in WCA (as assigned) and working through third party service providers to achieve desired outcomes as per plan.
  • Impact on compliance (in complex/dynamic regulatory environment) ensuring that the standards of governance and oversight are applied, and that risks and issues are appropriately managed

    Basic Requirements:

  • Bachelor’s Degree. Pharmacy or appropriate scientific degree
  • Minimum of 1 to 2 years Regulatory Experience in the industry. Good working knowledge of regulations, current industry practices, and experience with seeking out, interpretation and application of regulatory guidance.
  • Excellent communication and negotiation skills
  • Masters or PhD (would be an added advantage)
    Qualification in project management (would be an added advantage)

    How to Apply

  • In case you believe your career objective match this exciting position, please forward your application and detailed c.v stating your current position, remuneration, contact details by 5pm on 11th January 2019
  • Only shortlisted candidates will be contacted.

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