Regional Service Centre at Entebbe Finance and Budget Officer Jobs in Uganda

Regional Service Centre at Entebbe Finance and Budget Officer Jobs in Uganda

Org. Setting and Reporting

The Department of Operational Support (DOS) was established to provide end-to-end operational support, advisory services and other solutions to operating entities across the Secretariat, including departments, offices away from headquarters, peace operations, and regional commissions. The Regional Service Centre in Entebbe, Uganda (RSCE), was established in July 2010, following the adoption of General Assembly resolution 64/269.

The Centre provides efficient, client-oriented and scalable services with the goal of moving transactional, non-location dependent administrative functions to the Centre from its client entities. This includes transactional elements of human resources, finance, multimodal movement and control, personnel and cargo transport and information and communications technology (ICT) support.

In addition to these services, the Office of the Chief RSCE and support offices through the Deputy Chief RSCE provides overall guidance on the operations of the RSCE including strategic planning, communication, budgeting, human resources management, property management, quality assurance and business intelligence, conference services, record keeping and archive management, and audit response and risk management.

This position is located in the Budget Unit of the United Nations Regional Service Centre, Entebbe (Uganda). The Finance and Budget Officer reports to the Deputy Director, Regional Service Centre Entebbe.

Responsibilities

Within the delegation of authority and under the supervision of the Deputy Director, RSCE, the incumbent will be responsible for the following duties:

Prepare cost estimates and budget proposals, in terms of the Centre's resourcing requirements such as staff and non-staff requirements, including programmatic aspects; review, analyse and revise data with respect to the finalization of the budget proposals as well as Result Based Budgeting inputs.

Provide support to programme/fund centre managers (Substantive and Support Sections) with respect to the elaboration of resource requirements for budget submissions.

Administer and monitor extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.

Administrate the Centre's allotments in accordance with the established procedures including redeployment/reallocation of funds.

Ensure the efficient and effective use of budgetary resources through robust monitoring of budget utilization to the approved budget and timely provision of information to senior management for decision making; Provide support and guidance to fund centre/programme managers on budget implementation and corrective actions where necessary.

Analyse complex/unusual accounting transactions and open items in the accounting system and implement corrective actions.

Prepare the budget performance report of the mission and ensure that correct and accurate data and information are provided by the various programme /fund centre managers in compliance with the Controller’s instructions. Review and finalise the performance reports ensuring valid and adequate variance explanations between approved budgets and actual expenditures.

Review and reconciles various clearing accounts, investigate erroneous/invalid entries and take appropriate corrective accounting action.

Process incoming/outgoing interoffice vouchers (IOVs), interoffice billings (IOBs) and intermission billings (IMBs) from/to HQs, agencies, funds, programs and other field missions.

Advise and ensure that only valid year-end budget commitments confirming with established criteria are valid for carrying forward.

Review and verifies that appropriate relevant supporting documents have been provided for the processing of payments for goods and services received;

Supervise the disbursement of

payments and monitor transactions.

Manage cash flow requirements of the Centre; Verify imprest documentation and prepare imprest statements.

Act as a Certifying Officer under Financial Rule 105.5 or Approving Officer under Financial Rule 105.4 in adherence with the UN Regulations and Rules; Act as Bank Signatory under financial rule 104.5.

Provide advice, financial interpretations, adaptations and corrective actions in response to audits and other queries to ensure adherence to the UN Financial Regulations and Rules, Staff Rules, Administrative Instructions, Bulletins and Circulars under the supervision/guidance of the Deputy Director.

Oversee the daily operations of the Budget Unit and supervise staff.

Carry out other duties as assigned.

Competencies

Professionalism –Knowledge of United Nations financial and budgetary principles and practices, budget development and financial administration of resources. Ability to formulate new strategies and technical approaches to financial and budgetary matters. Ability to ensure effective and efficient financial management and the exercise of economy. Ability to provide effective, credible advice to senior management on budgetary and financial matters. Ability to draft budget and finance related reports.

Planning & Organizing - Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; -Uses time efficiently.

Accountability -Takes ownership of all responsibilities and honours commitments -Delivers outputs for which one has responsibility within prescribed time, cost and quality standards -Operates in compliance with organizational regulations and rules -Supports subordinates, provides oversight and takes responsibility for delegated assignments -Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education

High school or equivalent diploma is required.

Job - Specific Qualification

Technical or vocational certificate in accounting, finance, budget or related fields is required.

Work Experience

A minimum of ten (10) years of progressively responsible experience in accounting, budgeting, financial management or related area is required.

A minimum of five (5) years relevant work experience with first-level degree (Bachelor’s or higher degree).

Experience in use of the financial module of an Enterprise Resource System (ERP) is required.

Experience in the preparation of cost estimates and budget proposals is required.

Experience in the preparation of budget related responses to legislative bodies is required.

Experience in advising senior management on budgetary and financial matters is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the advertised post, fluency in English is required. Knowledge of another UN official language is desirable.

How to Apply

For more information and job application details, see; Regional Service Centre at Entebbe Finance and Budget Officer Jobs in Uganda

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