RedR UK Finance Coordinator Jobs in Kenya

RedR UK is seeking to appoint an experienced Finance Coordinator. The post-holder will be located in Kenya.



As a Finance Coordinator, you will be providing support to RedR UK's services in the Sub Sahara Africa. The main functuion of the role will be to oversee and faciliate the daily function of the financial aspects, along with HR and Programme support.

For the successful candidate RedR UK will be able to offer:

  • A competitive salary
  • 23 paid annual leave days per annum, rising by 1 day for each year of service completed.
  • The opportunity to work for a fantastic disaster relief organisation that helps many disadvantaged people.
  • Paid day off on your birthday
  • Flexible working hours


    Responsibilities


    Finance:

  • Record financial transactions on QuickBooks Online, in line with RedR and donor requirements.
  • Calculation and payment of payroll, social security and all tax liabilities for national staff.
  • Maintain the purchasing and payments systems, processing invoices and bank payments and reconciling supplier statements
  • Maintain the sales and invoicing system, ensuring receipts are correctly allocated and debts are chased up.
  • Control office petty cash holdings, issuing funds against authorised requests and arranging replenishments under the Imprest system.
  • Process month end journals for payroll, accruals and prepayments.
  • Check advance payment transactions and report accordingly.
  • Maintain the Asset register.
  • Manage and reconcile bank/cash and all other balance sheet accounts.
  • Maintain accurate and up-to-date financial records and provide information when required.
  • Ensure financial and resource accountability and effective management of records as required for auditing.
  • Coordinate any statutory or donor audit.
  • Ensure adherence to the RedR finance and administration guidelines and national Government tax and accounting regulations.
  • Coordinate the budgeting process for office running costs from the regional office.
  • Establish and prepare accurate monthly Budget versus Actual reports and fund balances for monthly accounts including office running costs and supporting programme staff with project budget monitoring.
  • Support Budget Holders with preparation of organisational and project budgets
  • Support Budget Holders with preparing donor/client financial reports, including justification of allocation of central costs to projects.
  • Prepare and submit monthly financial accounts and reports to Head Office within deadlines.
  • Prepare monthly cash flow projections, and assist with preparing the same according to donor requirements, as requested.
  • Review all contracts and make appropriate recommendations to RedR UK re: approval - including lease agreements and supplier contracts
  • Participate in bid analysis/procurement committee activities


    Legal and RedR Representation


  • Ensure all legal and statutory obligations for the Kenyan authorities are fulfilled.
  • Represent RedR with bank and statutory authorities in Kenya.
  • Provide all necessary admin support to the RedR Kenya Board and attend meetings as the staff rep

    HR Administration

  • Support recruitment to vacant posts by being a member of the interview panel
  • Write and issue contracts for national staff and review and sign Associate trainers contracts, ensuring they are timely, accurate and adhere to all local legal requirements.
  • Administer the Medical Insurance scheme for national staff, liaising with the medical insurance provider as appropriate and responding to queries from staff.
  • Administer HR records including leave and absence records, personal files etc.

    Programme


  • Support Proposal Development by developing budgets for project specific proposals
  • Contribute to narrative elements of proposals, and subsequent reports
  • Be a key contact with local partners, including donors, responding to queries and requests for information.

  • Any other duties specified by (Line Manager) that are appropriate to undertake.




    Person Specification:

    Essential:

  • Accounting qualification
  • Strong financial analytical skills
  • Proven experience in financial accounting of not less than two years
  • Experience with computer accounting packages, experience of QuickBooks Online would be an advantage.
  • Experience of accounting in a multi currency environment.
  • Excellent communication skills
  • Experience in liaising with government departments, NGOs, UN and other organizations
  • Strong office administrative experience
  • Strong organizational and time management skills
  • Strong commitment to humanitarian work, preferably with more than one year’s experience of working with an NGO
  • Good interpersonal and team working skills, within a multicultural setting
  • Good spoken and written English and fluent spoken and written Arabic
  • Proactive approach to work and able to work with limited supervision at various points
  • Flexibility and a can-do approach to tasks and the ability to adapt to a changing and challenging environment.
  • Excellent computer literacy in Excel and Word
  • Willingness to be familiar with RedR’s vision and mission, and Middle East programme and be willing to promote this in the field

    Desirable:

  • Knowledge of humanitarian sector would be a beneficial
  • Familiarity with Salesforce
  • Previous HR Knowledge and experience


    How To apply


    Please send your CV and a covering letter detailing how your experience matches the personal specification above to: HR@redr.org.uk

    Applications close at midnight on the 30th July 2018. Interviews are likely to be held on the 2nd August 2018 in Kenya.

    The successful candidate will be required to confirm that he/she has the right to live and work in Kenya before the post can be taken up.


    For more information and job application details, see; RedR UK Finance Coordinator Jobs in Kenya



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