RCK Project Associate – Procurement/HR Jobs in Kenya

RCK Project Associate – Procurement/HR Jobs in Kenya

Job Purpose:

  • Under supervision of Finance and Admin Officer, s/he will be in charge of procurement as well as support human resource and office administration functions.

    Key Responsibilities:

  • The Project Associate, Procurement / with some human resource and admin functions will liaise with the project and programme officers to determine organization purchasing and logistics needs based on project specifications.

  • Ensure procurement best practice is followed using the detailed guidelines provided in the RCK’s Procurement Manual SOPs.

  • Receive and review procurement requests and initiate procurement procedures for RCK equipment, supplies and services in a transparent and cost effective manner.

  • Assist with the preparation of Request for Quotation, Initiations to Bid, Requests for Proposal and co-ordination of their timely dispatch, in consultation and collaboration with the relevant project and or programme officers.

  • Filing, invoicing, record keeping, following up payments, order disbursement and distribution, responding to inquiries, quotations.

  • Maintain appropriate records such as vendor quotes, purchasing requisitions, purchase orders and reports to ensure that procurement process decision, and contractual agreements are accurately documented for accountability and audit purposes.

  • Assist in any internal and external audits and the maintenance of a running list of previous audit recommendations and the status of their implementation.

  • Maintain regular contact with contracted suppliers to monitor adherence to delivery period according to the terms of procurement agreement.

  • Preparation and sharing of procurement reports with the management team once the process is complete.

  • Assist HR in revising and updating job specifications/descriptions for various positions within the organization.

  • Assist the HR Officer in drafting of written reports, memos, letters, and policies.

  • Assist in developing long lists of applicants, planning for interviews and responding to unsolicited applications.

  • Assist HR during the drawing of new staff contracts and annual renewal of contracts.

  • Assisting in the management of the staff annual leave schedule for the organization in adherence with the HR policies.

  • Propose
    improvements to the RCK procurement, Logistics and HR processes.

  • Train procurement committee on procurement guidelines and standards.

  • Assist in running of the staff welfare program for all staff.

  • Maintain cordial relations with RCK vendors and suppliers of goods and services.

  • Such other duties temporarily or on a continuing basis, as may reasonably be required, commensurate with your grade.

    Qualifications & Experience:

  • Higher diploma in Supply chain management, Procurement, business administration, Human Resources or related field

  • A minimum of one-year experience in procurement.

  • Experience in Logistics, communication and human Resources Management is an added advantage.

  • Conversant with laws and regulations governing public procurement and asset disposal

  • Must be reliable and should accurately follow instructions with the ability to multitask and acclimatize in a fast-paced environment.

  • Ability to coordinate sourcing strategies and developing a comprehensive supplier base for the supply of goods and services.

  • Outstanding administrative, communication and negotiation skills.

  • Familiar with Employment and Labour Legislation of Kenya.

    Behaviour Competencies:

  • Highly Professional.

  • High standard of personal integrity, discipline and honesty.

  • Confidentiality

  • Attention to detail.

  • Strong planning and organizational skills.

    How to Apply

  • To submit your application, send a cover letter along with a detailed Curriculum Vitae indicating expected salary, 3 professional referees including your last supervisor and their email and telephone contacts, to be received by 5.00pm, Friday 23rd October 2020.

    The Recruitment Committee

    Subject Line: “Application for Project Associate-Procurement/HR”

    Email: careers@rckkenya.org

  • Only successful candidates will be contacted.

    RCK is an equal opportunity employer.

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