Rakai Health Sciences Program Cluster Administrative Assistant Jobs in Uganda

General Position Summary

The Cluster Administrative Assistant will support project management by providing administrative (non- technical) support across all program areas

Job Responsibilities

Assist with all aspects of administrative management, directory maintenance, logistics, assets/ equipment inventory, storage, and management.

Ensure that all cluster office meeting minutes are prepared & stored well

Support the cluster coordinator in scheduling of appointments and meetings with stakeholders

Ensure proper documentation of cluster staff duty attendance.

Ensure proper stock control and management at the clusters for all supplies.

Ensure that cluster staff complete their timesheets on a monthly basis.

Work with the cluster coordinators to develop and administer a monthly transportation schedule(s) that supports field activities & accountability collection.

Support the cluster coordinator in scheduling, documenting and management of cluster staff leaves.

Ensure proper storage of administrative documents at the cluster office

Participate in the drawing of cluster periodic work plans & budgets

Develop a database with contact information of all the stakeholder in the cluster

Supervise other support teams within the cluster including sanitary and security officers.

He/she will support the process of generation of advances & budgets plus

collection & reviewing of accountabilities.

Any other assigned duties in line with your role.

Knowledge and Experience

Bachelor’s degree in Business Administration, Information & Office Management or any other related course.

A minimum of one year relevant work experience.

Good secretarial skills, including advanced abilities in word-processing, spreadsheets, filing, and general computer use; knowledge of MS Excel, Word and other common software programs is essential

Excellent communication and interpersonal skills; strong writing and verbal skills are essential

Knowledge of general office practices and procedures particularly in filing, gathering and compiling information

And ability to work independently or with minimal supervision.

How to Apply

For more information and job application details, see; Rakai Health Sciences Program Cluster Administrative Assistant Jobs in Uganda

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