Rakai Health Sciences Program cluster Administrative Assistant Jobs in Uganda

Rakai Health Sciences Program cluster Administrative Assistant Jobs in Uganda

Job Summary

  • The Cluster Administrative Assistant will support project management by providing administrative (non- technical) support across all program areas .

    Job Responsibilities

    • Assist with all aspects of administrative management, directory maintenance, logistics, assets/ equipment inventory, storage, and management.

    • Ensure that all cluster office meeting minutes are prepared & stored well

    • Support the cluster coordinator in scheduling of appointments and meetings with stakeholders

    • Ensure proper documentation of cluster staff duty attendance.

    • Ensure proper stock control and management at the clusters for all supplies

    • Ensure that cluster staff complete their timesheets on a monthly basis

    • Work with the cluster coordinators to develop and administer a monthly transportation schedule(s) that supports field activities & accountability collection.

    • Support the cluster coordinator in scheduling, documenting and management of cluster staff leaves.

    • Ensure proper storage of administrative documents at the cluster office

    • Participate in the drawing of cluster periodic work plans & budgets

    • Develop a database with contact information of all the stakeholder in the cluster

    • Supervise other support teams within the cluster including sanitary and security officers.

    • He/she will support the process of generation of advances & budgets plus collection & reviewing of accountabilities.

    • Any other assigned duties in line with your role.

    Knowledge and Experience

    • Bachelor’s degree in Business Administration, Information & Office Management
    or any other related course.

    • A minimum of one year relevant work experience

    • Good secretarial skills, including advanced abilities in word-processing, spreadsheets, filing, and general computer use; knowledge of MS Excel, Word and other common software programs is essential

    • Excellent communication and interpersonal skills; strong writing and verbal skills are essential

    • Knowledge of general office practices and procedures particularly in filing, gathering and compiling information

    • And ability to work independently or with minimal supervision

    How to Apply

  • All interested candidates possessing the above attributes can send their; applications including a cover letter, updated CV with 3 referees, and copies of academic qualifications/certificates in One document (PDF/ Word), addressed to the HR Manager to jobs@rhsp.org .

  • Kindly indicate the job title in the subject line of the email.

  • Only online applications will be considered. Deadline for Submission: Friday 27th November 2020 by 5:00pm.

  • Only short-listed candidates will be contacted.

  • Any form of lobbying and canvassing will lead to disqualification.

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