QED Solutions Limited Finance and Administration Manager - USAID Kenya Youth Empowerment Activity Jobs in Kenya

QED Solutions Limited Finance and Administration Manager - USAID Kenya Youth Empowerment Activity Jobs in Kenya


  • The Finance and Administration Manager will be primarily responsible for ensuring the integrity and usefulness of the Contractor financial systems; facilitating the Contractor’s internal administrative operations; ensuring that the Contractor meets USAID Kenya’s programmatic, financial and other reporting requirements; and for delivering the results in anticipated SOW, related to providing USAID with logistical and other services

  • Oversees the day-to-day field office financial management, accounting and operations; Supervises financial and administrative staff, as required; Oversees recruitment, vetting, hiring and orientation of new staff, as required

  • Maintains and manages field office accounts, in coordination with QED headquarters (HQ)

  • Prepares and tracks project budgets and budget projections

  • Reviews vouchers and payment requests, including proper back-up documentation to ensure compliance with QED policies and procedures and USAID rules and regulations

  • Oversees procurement and inventory management of project supplies, services, and other items in accordance with USAID rules and regulations

  • Calculates and issues payroll; calculates and submits payroll taxes to the proper Kenyan authorities

  • Maintains complete, accurate and timely financial records in compliance with USAID and QED policies and procedures; Management of field office financial filing system (both paper and electronic), in coordination with QED

  • Prepares and submits monthly financial reports as directed by QED headquarters in timely manner

  • Coordinates with QED’s local legal and accounting advisors; serves as liaison between local external auditing authorities and QED headquarters

  • Treasury management, including daily supervision of cash position and accounts and petty cash

  • Oversee smooth project close-out in compliance with contract terms and USAID regulations


  • A graduate degree in Business Administration, Accounting, Finance, or a relevant field, OR a Bachelor’s degree in Business Administration, Accounting, Finance or a relevant field and two years of work experience (in addition to the four years of experience required below)

  • Four years of experience in a supervisory role managing finance and administration of a donor funded activity

  • Experience cultivating relationships and collaborating with a variety of stakeholders including youth, government ministries and officials, NGOs and donors, evaluators, and community-based institutions, and local organizations, preferably on a USAID project

  • Strong understanding of multi-sectoral development theory and thorough working knowledge of USG operations, regulations, policies, procedures and programs desirable

  • Strong understanding of the Kenyan context preferred

  • Experience with relevant financial software packages, including Microsoft Excel

  • Required fluency in written and spoken English and Kiswahili; fluency in other Kenyan languages preferred

    How to Apply

  • For more information and job application details, see; QED Solutions Limited Finance and Administration Manager - USAID Kenya Youth Empowerment Activity Jobs in Kenya

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