Project Development Objective Procurement Specialist Jobs in Uganda
Project Development Objective Procurement Specialist Jobs in Uganda
ObjectiveThe objective of this assignment is to ensure timely implementation of the procurement process in accordance to the procurement plan which will guarantee timely acquisition of goods, works and services.
The selected Consultant is expected to play a key coordination role between all stakeholders in the procurement cycle.
Key Result Areas
Annual Procurement Plans and monthly updates in place
Weekly and Monthly Procurement and Contract Management status reports/updates
Monthly update of procurement monitoring form to be provided to all user departments
Monthly Contracts Implementation Status reports for all contracts showing the total amount of the contract, amount already paid and balance to be paid on each contract
Contracts Register in place
Acceptable Record Keeping system in place
Schedule of pre-bid/pre-proposal meetings, Proposal opening, bid opening, Financial
opening, negotiations shared with relevant User Departments, Contracts Committee and other stakeholders if any at least 2 weeks before planned date
Scope of work
The procurement Specialist shall;
Coordinate Procurement Function between the component coordinators and the Project Coordination unit (PCU)
In Consultations with the Component Coordinators, the Procurement Specialist will
prepare, review, adjust (where applicable) and monitor the implementation of the
Project procurement plan.
Ensure timely preparation/updating, and submissions of the project Procurement
plans for review and approval of the World Bank.
In consultation with User Departments, prepare bidding documents for acquisition of
goods, works and non-consulting services, and the REOI and RFP for consulting services.
Ensure that procurement procedures as prescribed in the Project Implementation
Manual are followed.
Lead the bidding and selection processing, including organizing pre-bid or preproposal meetings, providing clarifications, coordinating the Receipt of
bids/proposals, leading and participating in the opening of bids/proposals/expressions
In close consultation with User Departments, participate in evaluation of expression of Interest, Quotations, bids and Proposals.
In close consultation with the user departments, prepare and make submissions to the Contracts Committee.
Coordinate/make arrangements and participate in Contract negotiations for consultancy services and technical discussions for goods and Works where applicable to provide technical guidance.
Prepare draft contract for Contracts Committee and IDA review, and clearance of
the Attorney General and ensuring timely signing of contracts
Verify that Procurement requests are in accordance to the approved Procurement
Prepare and publish general and specific procurement notices/ invitation for bids and
Work closely with User departments to ensure that Terms of Reference or technical
specifications are obtained timely from relevant Technical Departments and
In consultation with the Technical Departments preparation of bidding documents,
request for proposals, consultant’s shortlists and other documents based on relevant procedures for the procurement of goods, Works and on consultant services and for
the selection of consulting services,
Prepare and circulate to all User agencies and contracts committee members the schedule for pre-bid meetings, and expected deadline for submission respectively,
Support capacity building in procurement management of staff that deals with procurement issues with emphasis on World Bank and PPDA Guidelines.
Ensure that clearance/No-objection(s) from World Bank are obtained if required
Preparation of Procurement progress reports at a minimum on monthly basis, highlighting among others the progress on processing various contracts, constraints met and any other issues that require Management attention;
Ensure that the reports are delivered to PPDA, WB and MoFPED-PSC.
Participate in Contract monitoring and administration by ensuring that in close liaison with the Technical Departments that all procurement contracts are efficiently managed, monitored and timely completed in order to get the value for money (good quality at a lower cost). In collaboration with technical departments
To enhance the efficiency and effectiveness of the Procurement Data Management system and in particular set up a filing and record keeping system that ensures that procurement records are easily retrievable and available for procurement audits; Maintain complete procurement files and records including all correspondence related to procurement activities; seek legal advice where appropriate.
Prepare procurement inputs to quarterly FMR progress reports.
Secretariat to the CEDP contracts committee
Monitor and track contracts being processed, identify constraints/challenges/issues
especially deviations from agreed procurement schedules and seek to resolve issues in a timely manner in appropriate consultation with Management.
Facilitate the Post Procurement Reviews (PPR) exercise, and follow up implementation of PPR recommendations
Prepare and update the Procurement/Contract Register (List of all procurement contracts
Report immediately to the Project Manager and Executive Director PSFU any noted fraud and corruption or governance issues with procurement staff, bidders and consultants.
Any other duties that may be assigned by his/her superiors from time to time in
furtherance of the above responsibilities.
Qualifications and Experience
Applicants should possess a honors’ degree in Procurement, Business Administration, Economics, Engineering, Commerce, or other related courses
Master’s degree in either Procurement, Economics, Business Administration,
Project Planning and Management or other related courses.
Post graduate qualifications in procurement and supply chain management from a recognized university/ Institution or Certification from an internationally recognized institute will be an added advantage.
A demonstrated experience of at least 6 (six) years’ general experience in procurement services with 3 years in public sector and at least 3 years working under the World Bank or Multilateral Development Bank financed projects with extensive and demonstrated experience in procurement in all aspects of procurement of goods, non-consulting services, works and consulting services
Previous experience in processing high value contracts subject to international
competition, and in working with multi-sectoral teams
Working knowledge of the PPDA procurement rules and procedures.
Other Required Skills and Competences
Demonstrate behavior of professional and personal ethics and integrity, transparency
in dealing with clients and service providers.
A high level of interpersonal and management skills and ability to work with teams in the organization at all levels.
Excellent planning, organizational, interpersonal, communication skills
Strong leadership, coaching and mentoring skills
Ability to work under minimum supervision and deliver under pressure and tight deadlines
How to Apply
For more information and job application details, see; Project Development Objective Procurement Specialist Jobs in Uganda
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