Procurement Officer Jobs in Kenya

Procurement Officer Jobs in Kenya

Job Purpose:

  • Procurement Officer responsibilities include strategizing to find cost-effective deals and suppliers.

  • Procurement Officer’s duty is to discover the best ways to cut procurement expenses while ensuring required stock are always available.

    Roles and Responsibilities: (Key duties)

  • Negotiate with external vendors to secure advantageous terms

  • Approve the ordering of necessary goods and services

  • Receive and analyse quotations received.

  • Raise LPOs, LSOs after receiving purchase requests from users for approval by the Operations manager

  • Ensure stock is delivered in a timely manner by liaising with venders

  • Sourcing for new Suppliers required by the restaurant and engaging them.

  • Ensure stock received meets the requirements including quality.

  • Ensure proper record keeping of all purchases and reporting monthly on the same.

  • Conduct monthly stock take and reporting on the same.

  • Finalize purchase details of orders and deliveries

  • Examine and test existing contracts

  • Track and report key functional metrics to reduce expenses and improve effectiveness

  • Foresee alterations in the comparative negotiating ability of suppliers and clients

  • Expect unfavorable events through analysis of data and prepare control strategies

  • Perform risk management for supply contracts and agreements

  • Control spend and build a culture of long-term saving on procurement costs

  • Consolidate all procurement plans from the different departments in line with the approved budget.

  • Work with user Departments to ensure clarity of the specifications and expectations of Wings Kenya.

  • Negotiate with external vendors and suppliers to secure advantageous terms / best deals.

  • Raise LPOs / LSOs after receiving purchase requests from users for approval by the Manager Finance.

  • Analyze quotations received and approve orders for the required goods and services.

  • Conduct market
    intelligence and compile a database of prices and source for new suppliers required by the hotel.

  • Receive delivered stock and verify whether it’s of the right quality, quantity and meets all the requirements / specifications.

  • Update and maintain supplier information such as qualifications, delivery times, product ranges, etc.

  • Conduct monthly joint stock take and present an inventory report to the Operations Manager.

  • Maintain up-to-date records of all purchases and contracts, prepare and submit monthly reports on the same.

    Education, Experience and Knowledge: (Hospitality Industry)

    Academic Qualification

  • BSc degree in purchasing, supply chain management, logistics or business administration


  • At least 5 years proven working experience as a procurement officer or procurement assistant.

  • Hospitality experience an added advantage.

    Personal Attributes

  • Knowledge of sourcing and procurement techniques as well as a dexterity in “reading” the market.

  • Talent in negotiations and networking.

  • Good knowledge of supplier or third party management software.

  • Aptitude in decision-making and working with numbers.

  • Experience in collecting and analyzing data.

  • Strong leadership capabilities.

    How to Apply

  • Interested candidates are invited to strictly email their cover letter and CV, to

  • before end of day 17th June 2022.

  • Only short listed candidates will be contacted.

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