Premier Switch Solutions S. Co. Executive Secretary Jobs in Ethiopia

Premier Switch Solutions S. Co. Executive Secretary Jobs in Ethiopia

Job Id: 199502
Category: Admin, Secretarial and Clerical Location:
Career Level: Mid Level ( 2+ - 5 years experience)
Salary: Negotiable with attractive benefit package

Job Description

Premier Switch Solutions S.C. is an electronic payment processing company established by major Ethiopian private banks. It has implemented a state of the art, multi-institution electronic payment platform that is serving its member banks to issue and accept payment cards.

Currently, the company has the below vacant positions and would like to invite all interested applicants who might meet the qualification and experience requirements listed for the job opening.

The executive secretary will be responsible for the following activities : -

Receives and screens visitors and incoming telephone calls, Maintains appointment schedules, takes dictation and transcribes them, prepares standard correspondences and maintains effective filing system, handles fax and typing services, keeps a register of incoming and outgoing mails, follows up dispatches and handles petty cash.

Receives and screens telephone calls and visitors and connects them with the CEO.
Keeps her/his daily activity and appointment programs.

Types, registers and files, letters, minutes, circulars, reports and other related materials.

Circulates /dispatches letters and other materials to member banks and other organs.

Maintains effective communication with all work units to facilitate the work flow between them and the CEO.

Responds to queries related to the activities of the CEO.

Handles routine correspondences.

Keeps custody of correspondence files and other materials of confidential nature.

Receives, registers and dispatches incoming and

outgoing mails.

Ensures daily the cleanliness and proper maintenance of the office.

Ensures the proper handling and maintenance of all machines under her custody.

Receives and transmits messages and instructions to and from the CEO.

Sets up travel arrangements.

Sets up and coordinate meetings and conferences

Keeps in good condition and operates properly with equipment under her custody.

Carries out such other related duties as the CEO may from time to time decide

Job Requirements

Educational Qualification

BA degree in management, office administration/ management or related fields
Work Experience and Description of Duties

4 years’ experience

Proven experience as an executive secretary, Office manager, Front office manager or Administrative assistant.

Knowledge of office administrator responsibilities, systems and procedures

Proficiency in MS Office (MS Excel and MS Outlook, in particular)

Hands on experience with office machines (e.g. fax machines and printers)

Familiarity with task scheduling tools

Excellent time management skills and ability to multi-task and prioritize work

Attention to detail and problem solving skills

Excellent written and verbal communication skills both Amharic & English

Strong organizational and planning skills in a fast-paced environment

A creative, organized, ability to suggest improvements and report organizing skill

How to Apply

Interested applicants should submit their application along with non-returnable CVs and copies of relevant credentials in person within 10 working days of this vacancy announcement to:

Premiere Switch Solutions S. Co.

Awash Tower, 7th Floor (Insurance side)

Near Bedlu Bldg.

Tel: 0115-570716

P.O. Box 14805, Addis Ababa

www.PSS-ethiopia.com

Premier Switch Solutions S. Co. Executive Secretary Jobs in Ethiopia