Population Council Receptionist Jobs in Ethiopia

Population Council Receptionist Jobs in Ethiopia

Job Id: 212267

Category: Admin, Secretarial and Clerical Location: Addis Ababa, Addis Ababa
Career Level: Mid Level ( 2+ - 5 years experience)
Employment Type: Contract
Salary:

Job Description

Handle Messages coming through telephone calls email, post, fax and forward messages in a timely manner

Receive and screen incoming calls and visitors. alert staff accordingly. Make referrals to appropriate staff or provide requested information.

Make outgoing in town/out of town and international calls upon requesters from staff

Maintain up-to-date telephone directory and address of contacts

Welcome guests and staff courteously and inquire about the nature of their visit; contact the host to escort their respective projects/units

Receive documents packages, mails, etc. and deliver to the concerned staff/ project.

Perform basic clerical tasks, such as systematically arranging letters, memoranda, invoice and other indexes documents according to an established (easy to refer) system

Maintain the formal outgoing and incoming letters protocol including the numbering system and a system for filling

follow up and facilitate payments for utilities such as landline telephone, internet electricity and other related matters.

Prepare procurement payment requests, obtain approval and follow up to ensure timely preparation of check

Manage the meeting rooms, conference telephone and LCD Projector and facilitate as needed.

Compose letters memoranda & fax messages as requested

Translate briefs, questionnaires and other documents.

Organize and make arrangements for meeting and appointments

Monitor and keep up to date records of petty

cash fund float and initiate petty cash replenishment when the fund reaches its minimum balance

Cooperate for any kind of petty cash count by assigned person at any time

Organize disseminations, workshop, training (organizing invitations and RSVPs preparing table tents, banners, publication stands etc.

Carryout other similar activities assigned by Supervisor

Job Requirements

Bachelor' degree in Secretarial Science/ Business Administration / Management and a minimum of 4 years experience

Professional experience working in the NGO sector or public health related international organization including communications with overseas.

Strong organizational skills attention to detail and ability to work both independently and collaboratively with national and international colleagues.

Ability to work in a fast paced, multicultural environment

Expertise with MSOffice application and web based communications

proficiency in written and oral English is required








:

1 month

How to Apply

Applicants who meet the above requirements can apply through the following address within 5 consecutive working days from 8:00am-5:00pm starting from the date of this announcement.

You can send your non-returnable C.V., application letter outlining how your previous work experience and skills fit to this vacancy and a copy of other supporting documents and salary expectations via Ethiojobs website, or drop by our office physically. Only short listed applicants will be contacted.

Address
Population Council
Heritage Plaza Building 4th floor
Near Brass Hospital, opposite the Tanzania Embassy on the Bole Medhanealem Road
Tel 0116631712/16
Po.Box: 25562 code 1000
Addis Ababa

Population Council Receptionist Jobs in Ethiopia