Population Council Director of Finance, Administration and HR Jobs in Kenya

Population Council Director of Finance, Administration and HR Jobs in Kenya

Position Summary:

  • The Population Council, Kenya (PC Kenya) seeks an experienced senior professional to serve as Director of Finance, Administration, and HR (Hereafter referred to as Director). The Director will be a strategic partner and a hands-on leader responsible for the financial and administrative business management.

  • S/He is responsible for the implementation and management of internal controls to facilitate accurate and timely accounting, financial, and information technology systems for PC Kenya. S/he will also collaborate with international colleagues, technical personnel, sub-awardees and international partner organizations, and local governmental institutions. The Director of Finance & Administration is a member of the Senior Management Team and plays a critical role in strategic decision making and operations as PC Kenya continues to enhance its quality programming and build capacity.


    Finance Administration and Leadership

  • Ensure financial integrity, accountability and maintain internal controls by establishing and maintaining appropriate financial systems, and procedures.

  • Regularly update, document, and implement all necessary business policies and accounting practices to improve the finance department’s efficiency and financial controls.

  • Ensure accurate and timely preparation of the office's monthly expenditure while ensuring review with and approval by the Executive Director.

  • Establish and maintain professional banking relations; plan and monitor cash needs ensuring cash flow requirements of the various projects are met for smooth implementation of project activities

  • Generate timely monthly, quarterly, yearly, and project-specific financial reports in compliance with International Financial Reporting Standards (IFRS).

  • Work with the Administrative Officer II to develop cost-effective and efficient process for procurement of goods and services in accordance with donor and client procurement procedures, as well as security of capital assets and valuable equipment.

  • Monitor bank account balances and bank reconciliations, ensuring sufficient balances for smooth office operations.

  • Prepare, analyze, and communicate monthly and annual financial statements.

  • Coordinate and lead the annual audit process by liaising with external auditors, and the Finance Committee of the Board of Directors.

    Grants Management

  • Coordinate the grant-making process from proposal development to the signing of the grant agreement.

  • Ensure compliance with donor regulations for PC Kenya projects by advising and monitoring program staff to ensure compliance.

  • Coordinate staff effort allocations across the office grant portfolio.

  • Oversee the compilation of proposal budgets in collaboration with PC Kenya office program staff, PC Inc. Senior Program finance manager for International Programs, and other colleagues.

  • Manage the planning and implementation of program activities, including management and strategic oversight of budgets, grants, operational plans, reporting, and procedural and financial compliance.

  • Review PC Kenya donor financial reports in collaboration with the Executive Director.

  • Prepare regular internal financial updates for principal investigators and other program staff.

  • Manage the grant receivable aspects and ensure timely invoice and receipt of grant payments.

    Office Administration and Operations

  • Develop and monitor compliance with administrative and operations policies in collaboration with the Executive Director.

  • In collaboration with HR Officer, oversee the preparation of monthly payroll, including computation of income tax and pension contributions and other fringe benefits.

  • Ensure continuous, smooth functioning of PC Kenya facility, infrastructure, and equipment.

  • Supervise and mentor F&A staff on maintenance of sound financial and accounting systems and general office administration.

  • Maintain effective liaison with local counsel to provide expert guidance and advice on tax, labor, and related legal issues.

    Risk Management and Compliance

  • Provide guidance to the Executive Director, the SMT, and the Board of Directors on strategic business directions by conducting financial planning and analysis, developing scenarios to inform decision making, and advising on key directions and options for development.

  • Assess and monitor compliance with PC Kenya and donor operational policies and procedures.

  • Ensure that timely statutory audits are conducted and that the audited accounts are submitted to the NGO board.

  • Monitor and review operational budgets to support financial stability, ongoing program viability, efficient cost
    structures, and appropriate spending.

    Talent Management

  • Responsible for the overall administration, coordination, and evaluation of the organization’s talent management functions including:

  • Support management and employees by providing talent management advice, and counseling, to aid HR-related decisions.

  • Communicate changes in personnel policies and other personnel procedures.

  • Assist management in the annual review, preparation, and administration of PC Kenya salary scales, job descriptions, and employee evaluation process.

  • Supervise the recruitment, hiring, and management of staff and consultants.

    Information Technology Management

  • Responsible for the overall administration, planning, coordination, and execution of all IT functions including:

  • Analyze organizational needs and recommend technical solutions.

  • Direct operations in executing PC Kenya technology policies and strategic plan.

  • In collaboration with the network coordinator, maintain and enforce procedures around technology and telecommunication.

  • Any other duty as assigned by the Executive Director.


  • Master’s degree in Finance or Accounting with a bachelor’s degree in accounting, finance, or a related field. S/he must be an ICPA-K or ACCA member.

  • Minimum 10 years of professional experience with an international organization, preferably an NGO with a focus on public health or related area and should demonstrate understanding of non-profit fund accounting practices.

  • Knowledge of US Government donor agencies (e.g., USAID, CDC, and NIH). Experience with the United Kingdom’s development assistance, particularly Foreign Commonwealth and Development Office, and/or major charitable foundations is highly preferred.

  • Demonstrated experience building strategic and sustainable partnerships with both internal and external stakeholders.

  • Demonstrated understanding of current and future donor landscape for research preferred.

  • Experience working with large grants and management of different donor-funded projects

  • Demonstrated ability to lead and manage a team of finance professionals, collaborate with multidisciplinary team of scientists and operations colleagues, and ability to work independently and within a complex, international organization. Prior supervisory experience with a team of at least five professionals will be an added advantage.

  • Experience working with and implementing Enterprise Resource Planning (ERP) systems.

  • Strong organizational and team-building skills, attention to detail, and ability to work both independently and collaboratively and produce under a heavy workload with competing priorities.

  • Must have demonstrated the ability to work in complex and multi-cultural environments and manage diverse teams to deliver impact within agreed timelines.

  • Ability to manage tight deadlines and deliver high volumes of work with minimal supervision.

  • Demonstrated ability to work closely with colleagues in the development of various proposals and with various types of sources. They should have the ability to work in an intellectual setting.

  • Expertise with MS Office applications (Word, Excel, Access, Outlook, PowerPoint); accounting software, payroll management systems & web-based communications platforms. Advanced Excel skills is highly preferred.

  • Effective strategic planning and project management skills. S/he should have the ability to lead decision-making processes and experience presenting to the Board of Directors.

  • Strong interpersonal skills with high integrity and honesty.

  • Good analytical, numerical, and problem-solving skills.

  • Proficiency in written and oral English.

  • Willingness to travel both within Kenya and internationally.

    How to apply

  • Qualified candidates should send their resume and cover letter to:

  • jobs-nairobi@popcouncil.org by June 5, 2022.

  • Only shortlisted candidates will be contacted. This is a national position and only Kenyan nationals will be considered. Female candidates are particularly encouraged to apply.

  • The Population Council, Kenya is an equal opportunity employer. It does not discriminate against any person regarding age, color, national origin, disability, political belief, religion, marital status, gender, gender identity, or sexual orientation.

    Find jobs in Kenya. Jobs - Kenya jobs. Search our career portal & find the latest Kenyan job positions, career opportunities & jobs in Kenya.

    Jobs in Kenya - banking jobs, IT jobs, accounting jobs, NGO jobs, business administration, ICT, UN jobs, procurement jobs, education jobs, hospital jobs, human resources jobs, engineering, teaching jobs, and other careers in Kenya.

    Find your dream job from 1000s of vacancies in Kenya posted and updated daily - click here!

  • Click here to post comments

    Join in and write your own page! It's easy to do. How? Simply click here to return to Best Africa Jobs.