Plan International Proposal Writer & Fundraising Coordinator Jobs in Kenya

Plan International Proposal Writer & Fundraising Coordinator Jobs in Kenya

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child.

But this is often suppressed by poverty, violence, exclusion and discrimination.

And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity.

We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.

Dimensions of the Role

Working closely with resource mobilization teams including; Technical Advisors from Country Office and staff from the field, field offices and National Offices: the position holder will play a pivotal support role to ensure competent writing of concepts, proposals, capacity statements, and other write ups as required for fund development; scope for and evaluate new opportunities including calls for proposals and Expression of Interest, reporting on current and potential opportunities in Pipeline Tracking Tool (GPMT).


Proposal Writing:

Under the guidance of the Business Develop Manager:

  • Reviews and Analyses the requirements of Requests for Proposals (RFPs), Requests for Proposals (RFPs), Requests for Expressions of Interest (EOI) and other solicitation documents and proposes the way forward on go or no-go
    Leads the programme teams to and technical leads to Plan and develop unsolicited proposals and responses to RFPs, RFQs and EOIs including researching, writing, editing and design of final product;
  • Writes and edits proposals for readability, consistency and appropriate tone describing Plan Kenya capabilities, management approach and/or past performance;
  • Collaborates with technical Advisors, Program Managers, and other technical teams to develop and write technical and management content for responses in line with proposal requests;
  • Edits and proofreads proposal and other related materials to ensure accuracy, clarity, readability, consistency with Plan’s guidelines and standards for business development;
  • Formats proposal documents to meet Plan Global standards and guidelines.

    Management of Proposal Process:

  • Meet proposal deadlines by establishing priorities and target dates for information gathering, writing, review, and approval;
  • Maintains database system and filing system (electronic and paper-based) for proposal tracking of wins/losses, type, including RFP’s, proposal submissions and presentations
  • Develops proposal by assembling information including project nature, objectives/ outcomes/ deliverables, implementation, methods, timetable, staffing, budget, standards of performance, and evaluation; writing, revising, and editing drafts including executive summaries, conclusions, and organization credentials.
  • Maintains up-to-date files to supplement proposal writing process (staff CVs, project descriptions, capacity statements, Theory of Change strategies for Plan’s Areas of distinctiveness, donor trends, potential partners, etc);
  • Follows up on unsuccessful proposals to develop recommendations for improving success rate;
  • Performs other duties as assigned

    Fund Raising:

  • Research, and identify potential funding opportunities with trusts, foundations, institutional funders, governments and, corporates and private donors.
  • Assists on special projects in the Business Development department and fund raising
  • Maintain and update database of fundraising pipeline in the grant management tracking tool (GPMT)

    Key relationships

  • Excellent working relationships will need to be built with the Director of Programmes and the team of technical advisors, Area Managers, Program Managers, and other members of
    the country management team and other relevant units within Plan International Kenya, National Organization counterparts.
  • The post holder will also be required to work closely with the grants department.

    Technical expertise, skills and knowledge

  • First Degree in a relevant discipline.
  • Master’s degree an added advantage, or equivalent practical experience in related field or at least five years’ work experience in writing environment
  • Demonstrable experience developing new business in resource mobilization and working with multi and bilateral donor funded grants/contracts and other fund sources.
  • Understanding of multiple donor policies and procedures particularly ECHO, OFDA, Start Network, Global Affairs Canada, SIDA, DFID, USAID, EC and UN Agencies
  • Experience editing professional and business writing with high level of proficiency in MS Office applications advanced skills in writing and editing
  • Strong organizational skills that demonstrates a high level of accuracy and attention to detail;
  • Ability to work collegially under strict deadlines pressure and handle multiple work assignments;
  • Some broader communications experience /knowledge beyond proposal writing is desired;
  • Ability to learn quickly, demonstrate critical thinking and make situation-appropriate decisions using sound judgment;
  • Outstanding interpersonal and communication skills;
  • Experience working in a high-paced environment; and
  • Time management and organizational skills
    Proficient computer skills and use of relevant software and other applications (e.g. word processing, spreadsheet, database, internet).

    Skills Specific to the Post

  • Strong writing and reporting writing skills
    Competent research and analytical skills
    Conceptual skills
  • Good Interpersonal / Communication skills

    Results orientated

  • Good Leadership skills
  • Proven team and coordination skills
  • Motivation and Innovation

    Personal attributes and Behaviors

  • Supports learning in diverse teams
    Acts with high degree of integrity and professionalism
  • Relates to people in a friendly, open manner
  • Remains calm and positive under pressure and in difficult situations
  • Promotes innovation and learning
  • Pleasant and polite attitude at all times; ability to reflect professional standards
  • Ability to act as part of multi-cultural and multi-disciplinary team.

    How to apply

  • Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.
  • Please note that only applications and CVs written in English will be accepted.Apply by 9th November, 2018
  • A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy.
  • As an international child centred community development organisation, Plan International is fully committed to promoting the realisation of children's rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.
  • Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk.
  • Plan International operates an equal opportunities policy and actively encourages diversity, welcoming applications from all areas of the international community.

  • For more information and job application details, see; Plan International Proposal Writer & Fundraising Coordinator Jobs in Kenya

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