Plan International Project Manager Jobs in Arua - Uganda

Plan International Project Manager Jobs in Arua - Uganda

  • Arua, 303, UG
  • Plan International

    The Organisation

    Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

    We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

    We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity.

    We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

    Role Profile

    Strengthening Primary Education for Marginalized Girls and Boys in ReHoPE Districts of Yumbe and Arua.

  • Project Manager

    Reports to
  • Senior Portfolio Manager
  • Arua

    Role Purpose

    Plan International is an independent child rights and humanitarian organisation committed to children living a life free of poverty, violence and injustice.

    We actively unite children, communities and other people who share our mission to make positive lasting changes in children’s and young people’s lives.

    We support children to gain the skills, knowledge and confidence they need to claim their rights to a fulfilling life, today and in the future.

    We place a specific focus on girls and women, who are most often left behind. We have been building powerful partnerships for children for more than 78 years, and are now active in more than 70 countries.

    It is also guided by the current national and global context and the situation affecting children and young people in Uganda. Education and Early Childhood Development is one of the five program Objectives.

    The overall responsibility of this position is to provide technical leadership, management and oversight for the Education Can’t Wait Primary Education project in Arua and Yumbe districts.

    The Education project Manager will be fully responsible for timely and efficient implementation of all the project activities in a bid to contribute to increased enrollment of children, especially girls and marginalized children in the project areas.

    Overall, the Education Project Manager will be responsible for the delivery of project results in the context of time, budget, quality, scope, risk and in accordance with Plan International’s values and behaviours, including gender transformative outcomes and Safeguarding of all Children.

    Dimensions of the Role

    Project Set Up and Project Planning

  • Define the scope of the project in collaboration with senior management.
  • Develop a comprehensive and detailed implementation plan which identifies and sequences the activities needed to successfully complete the project.
  • Determine the resources (time, money, equipment, etc.) required to complete the project
  • Develop a schedule for project completion that effectively allocates the resources to the activities.
  • Review the project schedule with senior management and all other staff that will be affected by the project activities; revise the schedule as required.
  • Define/review the project governance structure.
  • Launch of the project and define key communication mechanisms with the different stakeholders.
  • Determine the objectives and measures upon which the project will be evaluated at its completion

    Project Implementation

  • Execute the project according to the project plan.
  • Liaise with the MER team to develop forms and records to document project activities.
  • Set up files to ensure that all project information is appropriately documented and secured.
  • Monitor the progress of the project and make adjustments as necessary to ensure the successful completion of the project.
  • Establish a communication schedule to update stakeholders including appropriate staff in the organization on the progress of the project,
  • Review the quality of the work completed with the project team on a regular basis to ensure that it meets the project standards.
  • Ensure that the Programme Quality Policy and Procedures are followed in his/her project.
  • Ensure gender equality related action plans are planned, implemented with clear gender transformatory outcomes.

    Partnership Management

  • Manage the partners implementing the project activities following the Partnership Framework and Guidelines.
  • Ensure proper capacity assessment of all partners.

    Project Monitoring and Evaluation and Control

  • Measure the project progress and identify appropriate corrective
    action in situation where the project’s performance deviates significantly from the plan.
  • Write high quality reports to donors following the donor compliance guidelines.
  • Follow the communication protocols with donors and the Resource Mobilization team and provide information as outlined in funding agreements.
  • Manage all project funds according to established accounting policies and procedures, ensuring value for money and strong accountability.
  • Ensure that all financial records for the project are up to date.
  • With support from Finance Department, prepare financial reports and supporting documentation for funders as outlined in funding agreements.
  • Ensure consistency between narrative and financial reports

    Dealing with Problems:

  • Building and sustaining smooth working relationships with project partners and other key stakeholders.
  • Compliance to donor requirements and ensuring quality and timely project outputs and communications

  • In consultation with the National Programme Manager (NPM), recruit, interview and select staff and/or volunteers with appropriate skills for the project activities.
  • Manage project staff and/or volunteers according to the established policies and practices of the organization.
  • Ensure that all project personnel receive an appropriate orientation to the organisation and the project.
  • Initiate and manage the process of contracting qualified consultants to work on the project as appropriate.

    Child Protection Policy Responsibilities (mandatory for all staff)

  • Adhere to the Child Protection Policy, Code of Conduct and reporting any CPP issues.
  • Responsible for the implementation of the CPP standards as they apply to area of responsibility plus the development of actions to address identified gaps and monitoring their effectiveness.
  • Ensure that all Plan International partners, visitors and associates in his/her area of responsibility are provided with, are made aware of and have signed and returned a copy of the child protection policy.
  • Inform the partners, visitors and associates that they must comply with the policy in all contacts and communications with children during their visit.
  • Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility.

    Key relationships
  • Communications Department to ensure proper visibility and compliance to branding.
  • Local, national and international Civil Society Organizations, Private Sector actors, Government institutions and UN agencies to ensure Plan’s work is well linked to other initiatives.

    Technical expertise, skills and knowledge
  • Experience working in international development organization an asset.
  • Conversant with government systems and structures especially Ministry of Education and Sports, district local governments, and other line ministries, institutions, departments, and implementing agencies.
  • Should be familiar with MoES Planning and policy formulation, implementation, budgeting, accountability mechanisms, Monitoring and evaluation processes etc.
  • Excellent coordination and organization skills.
  • Able to work in a matrix environment and keep track of multiple priorities and adhere to deadlines
  • Demonstrated skills and experience in report writing, donor compliance and budget management.
  • Ability to Identify and synthesis best practices and lessons learned to promote knowledge management and sustainability.
  • Establishes effective partnerships with external stakeholders
  • Ability to coach and mentor project staff.

  • Creativity/Innovation: Develop new and unique ways to improve operations of the organization and to create new opportunities.
  • Strong leadership skills and ability to positively influence others to achieve results that are in the best interest of the organization.
  • Good understanding and ability to use participatory approaches for involvement of stakeholders and creating program ownership.
  • Able to work with children, facilitating child participation and gender equality.

    How to Apply
  • Interested candidates should apply online by 8th March 2019
  • For more information and job application details, see; Plan International NGO Project Officer Jobs in Nebbi - Uganda

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