Plan International Procurement Officer Jobs in Ethiopia

Plan International Procurement Officer Jobs in Ethiopia

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children. We support children’s rights from birth until they reach adulthood.

And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge. We have been building powerful partnerships for children for over 85 years, and are now active in more than 75 countries

Role Purpose

The position holder will be responsible. for the implementation of the Procurement Guidelines and Procedures of the organization. He/she fulfils this responsibility through the processing and follow-up of requisitions into purchases and tenders.

Accountabilities and Main Work Activities

Procurement Processing and Follow-up

Undertake successfully all procurement processing and follow up of goods and services requested for emergency and development response operation or other requests as assigned by the supervisor

Receives requests for goods and services (requisitions) and ensures their completeness/compliance before they are processed; based on the procurement plan.

Advises requestors about product description and specification, prices, lead times and availability, promoting standardization, value for money and economy of scale;

Commits to lead time estimations and is held responsible until timely indicated otherwise on the basis of clear and justifiable grounds;

Responsible for sourcing of products, timely collection of quotations as per the procurement threshold/guideline and approved purchase requisition for goods and services and performing purchase transactions.

Work with the procurement committee as the secretary (not a vote member)

Prepares comparative bid analysis for tender bids, takes minutes and reports outcome for the Tendering Committee

Ensure that purchased items and services meet the stated requirements and takes care of delivery to the office/warehouse.

Receives/collects invoices, arranges cash/cheques and withholding tax receipts with the Finance Department and makes payments when required. Submit GRN timely to finance department.

Coordinates

the collection/delivery of goods, including adequate record keeping (GRN, GIN)

Arranges transportation from suppliers to the office/warehouse, as necessary.

Performance of Transactions and Purchasing

Perform effectively transparent transactions, purchasing and delivery of goods and services within prior agreed lead times and ensures that all purchases are properly documented.

Prepare a weekly and monthly overview of requisitions processed and outstanding, including lead times.

Prepare procurement tracking sheet and share to immediate supervisor and other concerned staffs every two weeks.

Market Assessment

Conduct appropriate market assessments upon the direction provided by Admin and Logistics Coordinators.

Collect adequate information about suppliers and market conditions and reporting supplier details, product lists and price lists to the Logistics Coordinator.

Maintains an up-to-date Suppliers List and submits the list regularly for revision and endorsement to Emergency Logistics Coordinator/ PA Logistics Coordinator, Program Area Manager, Tendering Committee and PAMT;

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)

Understand and put into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC).

Ensure that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day to day work.

Ensure that Plan Ethiopia contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.

Qualifications/Experience Essential:

Bachelor degree in Business Administration, Management, Purchasing and Supplies Management, Supply Chain Management or related field

A minimum of 3 years of relevant work experience

Qualifications/Experience Desirable:

Experience in UN Or NGO environment involving in the procurement activities

Experience in emergency procurement is advantageous

Languages Required

Fluency in English language is essential

Knowledge of local languages is a desirable

How to Apply

For more information and job application details, see; Plan International Procurement Officer Jobs in Ethiopia

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