Plan International NGO Country Supply Chain Manager Jobs in Kenya

Plan International NGO Country Supply Chain Manager Jobs in Kenya


Role Purpose

  • Within Plan International Kenya, this role will ensure appropriate strategic direction is set and maintained for the Country Supply Chain, aligned with Plan International standards and processes.

  • The postholder will drive supply planning and engage proactive front-end Supply Chain support to meet project needs and requirements; achieving compliance to Donor, Grants and Plan procedures and systems, as much as upholding high standards of ethics.

  • Responsible for the efficient and effective organisation and coordination of the Supply Chain Team, this is an opportunity to grow performance and expertise within the Country Office and across Programme Units, strengthening internal control, processes, capacity and performance. With a strong analytical and problem-solving mind, you will be able to identify opportunities as much as challenges, and act as a leader for change.

    Dimensions of the Role

    Supply Chain management in the scope of this role includes:

  • Technical processes across Operational Planning, Procurement, Assets, Inventory and Warehouse Management, Distribution, Fleet, Gifts in Kind in both Humanitarian and Development contexts
    Process performance analysis, monitoring and reporting

  • Systems application, compliance and strengthening

    Support and report to the Director of Operations in minimizing financial and compliance risks throughout the Supply Chain

  • The role covers the areas of Supply Chain at a Country Office level, and supervision of field Programme Units through dotted line management. Cross-functional engagement with other functions is critical to ensure alignment of processes country-wide.

  • Staff – The postholder directly line manages a Team at a Country Office level, and technically supervises the Teams in the field Programme Units. The team include staff from Procurement, Logistics and Administration.

  • Stakeholder Engagement – Internally, the postholder will engage across functional and geographical boundaries within the Country (Programme and Project staff, Finance, IT, Risk and Compliance, Programme Unit managers…). Externally there will be engagement within and outside the sector, including INGOs, UN agencies, partners and suppliers.

    Accountabilities


    Maintain high management standard of all Supply Chain activities

  • The needs of the Country Programme are planned, consolidated and appropriately sourced, with effective processes to achieve cost-savings, compliance and minimise risk

  • The Country’s Fleet of engines (including vehicles and motorbikes, owned and rented) is fit for purpose to deliver Plan International's projects and well managed

  • The storage and flow of goods in the Country’s supply chain enable project delivery, whilst maintaining consistent and appropriate controls.

    Leadership

  • Accountable for overall Supply Chain performance, providing strategic direction for the function and ensuring it is well aligned to the organizational strategic objectives.

  • Ensure the development of the overall operational planning for procurement, fleet and assets, in liaison with respective user departments, and lead the implementation of the plan in order to realize the organizations’ objectives

  • Monitor overall process performance, manage continuous improvements in the department, ensure regular reports are received including quarterly spend analysis.

  • Performance Management - Manage, motivate, develop and oversee the performance management of staff in line the organization’s systems, rules and regulations for HR management including staff evaluation, training and career planning.

  • Act as the supply chain & logistics focal point for all grants/programs in providing a very high level of leadership and management support in related areas.

    Supply Chain operations management

  • Responsible for the compliant and efficient execution of Supply Chain operations in line with Donor rules and regulations and Plan Global standards and policies.

  • Proactively input to the development of grant proposals covering all aspects of supply chain (supply chain plans, procurement plans…) ensuring Plan International leadership in efficiency & effectiveness metrics, staffing plans, budgeting, etc.

  • Lead on Procurement Planning development, analysis and strategic orientation for procurement activities within the Country ensuring efficient planning and allocation of resources

  • Develop strong a strong procurement structure with proactive market and supplier identification, development of supplier framework agreements in line with overall Country Programme needs and requirements

  • Strengthen the development, monitoring and execution of contracts with
    suppliers, ensuring all policy documents for Plan International are included (Child Protection, Anti-corruption and Anti-Terrorism Policy, Gender and Release from Liability Policy)

  • Ensure efficient process turnaround, value for money and efficient use of resources (staff, assets, infrastructure)

    Supply Chain excellence, Logistics and Procurement compliance

  • Accountable for effective, compliant and cost-efficient Supply Chain management processes, measures and controls that ensure the right quality and quantity of goods and services are purchased at the right price and delivered at the right place

  • Certify that internal Supply Chain controls are always adhered to and safeguard the organization from loss or malpractices

  • Evaluate and control measures used to manage risk in all supply chain business processes and guide management in development / improvement of control measures as necessary

  • Review all Procurement documentation ensuring compliance is met as per the organisation’s policies and procedures operations manual, country thresholds and related

  • Ensure compliance to stores/warehousing, inventory and assets procedures which include physical checks/verification of goods and services received and efficient inventory management practices are in place

  • Ensure appropriate fleet processes are in place, ensuring mitigation of risk, improving safety and security as much as efficient usage of assets

    Capacity Development and Stewardship:

  • Conduct staff appraisals and monitor performance through mentoring, coaching and regular 1:1 and coordination meetings

  • Develop strong integrated working relationships with user departments to support the early identification of supply needs and also support the grants management team during proposal writing

  • Provide analysis, benchmarks and recommendations for determining effective resource utilization

    Safeguarding and Young People Policy

  • Ensures that Plan International’s global policies for Safeguarding of Children & Young People and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility.

    Technical Expertise, Skills and knowledge

    Essential

  • University degree in Supply chain management, Business management and administration or related field with 8 years of practical experience in similar position most of which should preferably be from within the humanitarian/NGO sector

  • Member of the Kenya Institute of Supplies Management (KISM) and /or Diploma in Procurement and Supply from the Chartered Institute of Procurement & Supply (CIPS UK) or other relevant professional qualification.

  • Experience in a similar environment with significant scale of country wide logistics and procurement management including procurement, warehousing, fleet and security management.

  • Previous experience in managing and developing teams and the ability to lead, motivate and develop others

  • Strong leadership and interpersonal skills with a particular ability to think out of the box

  • Strong analytical and problem-solving skills, with the ability to report and demonstrate on performance improvement and efficiencies through spot on and concise reports

  • Excellent communication skills

  • Strong IT skills, including Excel and integrated resources management (ERP) software (SAP, Microsoft Dynamics…)

  • Knowledge and experience of project management

  • Strong technical skills in supply chain with significant experience in leading supply chains across multiple sites

  • Knowledge of the humanitarian sector trends and constraints would be an advantage

    Desirable

  • Experience in international supply chains and custom regulations would be an advantage

  • Training and capacity building would be an advantage

  • Experience in international supply chains and custom regulations would be an advantage

  • Experience of working in ERP based systems and environment

  • Experience of working in large scale/fast moving emergency responses would be an advantage

    How to Apply

  • For more information and job application details, see; Plan International NGO Country Supply Chain Manager Jobs in Kenya


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