Plan International Logistics Coordinator Jobs in Ethiopia

Plan International Logistics Coordinator Jobs in Ethiopia

Job Description

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children We support children’s rights from birth until they reach adulthood.

And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge. We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.

Role Purpose

The position holder will be responsible to provide transport services and inventory management service for the Plan international country programs as per the organization policy manuals SOPs and standards.

The role purpose is also to manage rental vehicles, PIE vehicles, drivers, vehicle tracking GPS, assets, stocks, customs clearance and logistics and administration related budget utilization under the direct supervision of the Logistics and Administration Manage

Accountabilities and Main Work Activities

Asset Management (20%)

Receipt

Ensure assets are received with documentation and update the asset register with relevant details

Ensure asset tag and update is in place

Asset allocation to users and update the asset register

Ensure quality assurance at reception

Monitoring- Assets

Incident management of assets

Maintenance schedule is coordinated > follow up and happens as per the schedule

Track and record assets movements

Consolidate all assets movements

Investigate and escalate discrepancies

Ensure appropriate utilization of assets (safety, security, quality, cost)

Control -Asset

Organize inventory count

Coordinate inventory count administration

Report on inventory count results

Investigate and report inventory discrepancies

Asset Lifecycle management

Identify timely the assets for disposal and collaborate and provide assistance for asset disposal

Prepare reports for disposal and replenishment

Prepare list for disposal

Prepare transfer documentation and file

Store Management and Distribution Management (50%)

Store Management:

Capacity building to ensure W&I staff has appropriate level of understanding on effective and efficient warehouse management

Ensure procedures for warehouse management, tools and templates are in place

Ensure appropriate flow of information between warehouse and stakeholder (procurement team, recipient, suppliers, transporters, partners).

Implement safety and security protocols in the warehouse compound

Coordinate procurement pipeline with stock levels
Periodic control of the warehouse operation

Identification of warehousing infrastructure
Supervise the warehouse officers

Undertaking Stock Spot checks (control)

Consolidation of reports

Stock movements and transactions are up to date, accurate and reliable

Follow up on item expiry and organize disposal

Ensure FIFO and FEFO stock issuance is in place

Ensure inspection of

all supplies received from suppliers and appropriate documents are completed for receiving and dispatching.

Facilitate the periodic inventory taking by ensuring proper handling of the stocks to avoid theft, spoilage, damage, etc.

Generate timely periodic stock report by the end of every month

Monitoring -stock

Share reports with line manager

Analyze report and orient

Coordinate on bi-annual inventory

Ensure data is reported in time, accurately and reliable

Ensure warehouses and stock are optimum (stock levels and storage capacity

Team Performance Management (10%)

Manage effectively the team performance including coaching, motivating, assignment of tasks, providing guidance and feedback on their performance, and conducting performance appraisal, etc.

Manage and measure the performance of rental vehicle service provider and providing feedback on the gap against the contract

Reporting (20%)

Providing monthly, quarterly, semi-annually and yearly inventory and asset reports.

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)

Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.

Ensures that all staff in the unit/function/department are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies;

Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day to day work.

Ensures that Plan Ethiopia contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.

Job Requirements

Qualifications/ experience essential:

Education at BA Degree level in Logistics & Supply Chain Management, Business Administration, Management and Management.

5 (five) years demonstrated relevant logistics and supply chain related work experience out of which 2 (two) years must be in Warehouse and Asset supervisory position with management responsibility in a Corporate, UN or NGO environment

Significant experience in large scale logistical function both emergency and development programs

Qualifications/Experience Desirable:

Minimum of 5 (five) years of relevant work experience preferably in INGO environment and multinational organizations; in areas of warehouse and asset management, out of which 2 years supervisory role.

Demonstrated experience scheduling and managing service requests from multiple departments

Languages Required:

Fluency in English language is required

Knowledge of local languages is a desirable

How to Apply

For more information and job application details, see; Plan International Logistics Coordinator Jobs in Ethiopia

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