Plan International HR Coordinator-Operations Jobs in Uganda
Plan International HR Coordinator-Operations Jobs in Uganda
Role Purpose The purpose of this role is to provide high quality HR Operations service, overseeing HR administration of on boarding termination/separation, HRIS, personnel records, legal compliance, staff displinary, compensation, benefits, and generation of hr reports
Accountabilities
HR Information Systems Management and Reporting (30%)
Maintain accurate and up to date records in HRIS , intranet and paper files.
Provide guidance to managers and staff on using HRIS
Maintain all HR information electronically in a Shared Point e.g. disciplinary and grievance records, organograms, insurance/medical policies, etc
Compile and submit monthly and quarterly HR KPI reports to the CHROD Manager
Compile and submit hr function monthly reports eg staff leave status, performance, contract status etc to the CHROD Manager
Staff data management (30%)
Track HR data such as contract renewals, conflict of interest renewals and policy sign off renewals informing relevant staff as necessary
Create and maintain staff personnel files both in soft and in paper copy
Manage the consultants database
Coordinate local staff exit procedures including arranging and conducting exit interviews, signing and collecting exit clearance forms
Provide HR data to managers as required to aid in decision making
Provide information for HR audits as required
Employee Engagement and Welfare Management (40%)
Ensure that all employees are insured under the Group Personal Accident (GPA) cover, monitor workers’ compensation claims and work with the contracted Insurance providers to manage claims.
Manage Plan International Uganda’s benefit’s programmes and ensure payroll adjustments are communicated to finance section by 10th of every month
Work closely with the County HR & OD Manager to advise managers on employee relations such as displinaries, grievances, wellbeing, pay and remuneration issues, and benefits
Participate on the development and implementation of HR corporate programmes as required.
Coordinate the attainment of work permits and passes for international staff and their defendants
Manage the international staff’s education, housing and utilities benefits schemes by providing advise in line with the
approved guidelines
Participate in employee engagement surveys and support in implementation of action plans
HR business partnering through frequent visits to the field offices
Key relationships
The Human Resources Coordinator- Operations closely works with:
All Staff: Providing guidance on HRIS use and hr operations issues
Managers: Support them in managing employee grievances and welfare and follow up on contract status, leave timesheet completions etc
Finance Team: Coordinate on payroll and benefits changes and payments
Staff insurance providers: Coordinate on effective staff medical and GPA insurance coverage and claims settlement
Technical expertise, skills and knowledge
Knowledge, Skills, and Behaviours Required to Achieve Role’s Objectives:
Knowledge
Essential
A Bachelor’s degree in Business Administration, Human Resource Management or related discipline.
Significant 5 years experience working in a generalist Human Resources Management position
Experience in using a HR Information System
Knowledge and experience in hr administration ,reward and recognition, employee relations
Desirable
A post graduate qualification in Human Resource Management
NGO experience is an added advantage
Experience working in networks and building strong working relationships
Skills
Ability to maintain confidentiality of all Human Resource Information
A self -starter who is able to work on own initiative with limited supervision
Excellent attention to detail with well-developed administrative skills
Knowledge and experience using MS-Office packages (MS Office, Outlook, SharePoint)
Fluent in English, excellent written and verbal communication skills
Flexible in approach to tasks
Mature and Professional demeanour
How to Apply
For more information and job application details, see; Plan International HR Coordinator-Operations Jobs in Uganda
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