Plan International HR Coordinator-Operations Jobs in Uganda

Plan International HR Coordinator-Operations Jobs in Uganda


Role Purpose

  • The purpose of this role is to provide high quality HR Operations service, overseeing HR administration of on boarding termination/separation, HRIS, personnel records, legal compliance, staff displinary, compensation, benefits, and generation of hr reports

    Accountabilities

    HR Information Systems Management and Reporting (30%)

  • Maintain accurate and up to date records in HRIS , intranet and paper files.

  • Provide guidance to managers and staff on using HRIS

  • Maintain all HR information electronically in a Shared Point e.g. disciplinary and grievance records, organograms, insurance/medical policies, etc

  • Compile and submit monthly and quarterly HR KPI reports to the CHROD Manager

  • Compile and submit hr function monthly reports eg staff leave status, performance, contract status etc to the CHROD Manager

    Staff data management (30%)

  • Track HR data such as contract renewals, conflict of interest renewals and policy sign off renewals informing relevant staff as necessary

  • Create and maintain staff personnel files both in soft and in paper copy

  • Manage the consultants database

  • Coordinate local staff exit procedures including arranging and conducting exit interviews, signing and collecting exit clearance forms

  • Provide HR data to managers as required to aid in decision making

  • Provide information for HR audits as required

    Employee Engagement and Welfare Management (40%)

  • Ensure that all employees are insured under the Group Personal Accident (GPA) cover, monitor workers’ compensation claims and work with the contracted Insurance providers to manage claims.

  • Manage Plan International Uganda’s benefit’s programmes and ensure payroll adjustments are communicated to finance section by 10th of every month

  • Work closely with the County HR & OD Manager to advise managers on employee relations such as displinaries, grievances, wellbeing, pay and remuneration issues, and benefits

  • Participate on the development and implementation of HR corporate programmes as required.

  • Coordinate the attainment of work permits and passes for international staff and their defendants

  • Manage the international staff’s education, housing and utilities benefits schemes by providing advise in line with the
    approved guidelines

  • Participate in employee engagement surveys and support in implementation of action plans

  • HR business partnering through frequent visits to the field offices

    Key relationships

    The Human Resources Coordinator- Operations closely works with:

  • All Staff: Providing guidance on HRIS use and hr operations issues

  • Managers: Support them in managing employee grievances and welfare and follow up on contract status, leave timesheet completions etc

  • Finance Team: Coordinate on payroll and benefits changes and payments

  • Staff insurance providers: Coordinate on effective staff medical and GPA insurance coverage and claims settlement

    Technical expertise, skills and knowledge

  • Knowledge, Skills, and Behaviours Required to Achieve Role’s Objectives:

    Knowledge

    Essential

  • A Bachelor’s degree in Business Administration, Human Resource Management or related discipline.
    Significant 5 years experience working in a generalist Human Resources Management position

  • Experience in using a HR Information System

  • Knowledge and experience in hr administration ,reward and recognition, employee relations

    Desirable

  • A post graduate qualification in Human Resource Management

  • NGO experience is an added advantage

  • Experience working in networks and building strong working relationships

    Skills

  • Ability to maintain confidentiality of all Human Resource Information

  • A self -starter who is able to work on own initiative with limited supervision

  • Excellent attention to detail with well-developed administrative skills

  • Knowledge and experience using MS-Office packages (MS Office, Outlook, SharePoint)

  • Fluent in English, excellent written and verbal communication skills

  • Flexible in approach to tasks

  • Mature and Professional demeanour

    How to Apply

  • For more information and job application details, see; Plan International HR Coordinator-Operations Jobs in Uganda


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