Plan International Finance Officer-Roving Jobs in Uganda

Plan International Finance Officer-Roving Jobs in Uganda

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

Role Purpose

The purpose of this role is to support the efficient utilization of resources in a manner that the costs and control considerations are properly balanced in all given situations

The role provides support to the Programme Area Office by ensuring that all transactions are updated in the relevant Plan International Uganda Systems

The incumbent will be responsible for implementing donor compliance at all levels

Role Dimensions

The Finance Officer provides timely and reliable information, maintains accurate records of financial transactions through establishing accounts and posting transactions in the accounting system for the Country Office with travels to designated Programme Area.

The role involves delivering results from operations in the designated area, considering financial management implications of operational plans.

The key challenge for this position is working with the guidance of laws and regulations, policies and procedures to deliver work.

Timeliness and completeness of accountabilities

Supporting staff who fail to adhere to the stipulated financial guideline

Level of Contact With Children

“Low contact”

Key Result Areas

KRA 1: Systems Administration

Receive and process payment requests from the country office and Programme Area Team in a timely manner and in line with PIU’s policies and statutory requirements:

Receive payment requests and liaise with the requestor to assist them in verification of the accompanying documentation and submit requests for review and approval

Initiating payments in SAP in line with the approved requests

Prepare and enter Journal entries into SAP for cash receipts and inter-company charges

Print off the electronically generated payment vouchers and attach to the payment voucher & maintain in the corresponding file

Issue remittance advice to the payee confirming payments have been made

KRA 2: Cash & Bank Account Management

Support the effective management of petty cash; ensuring its availability, disbursement and accountability for effective support to the country office operations

Support the PAA in collating all the requests from the programme area and refer to the budgets to support the funds request to the country office

Prepare cheques, mobile money and Business on line payments

Track bank deposits and receipts, ensuring a timely acknowledgement of receipt to the corresponding depositors

KRA 3: Record Keeping & Financial Archives

Manage the record keeping and archive of Country Office and programme area financial records, ensuring that all documentation is secured confidentially and can be easily retrieved as required

Review financial documents to ensure completeness and stamp them to verify readiness for filing

Ensure all documentation is filed according to PIU’s procedures, organising files so that they are easily accessible and moving outdated files into the archive

On request, assist with the retrieval of documents making copies if the requestor needs them and taking personal responsibility for ensuring that documents are returned to the correct place after use

Keep alert for unauthorised access and inform the PAA in case of problems or concerns

KRA 4: Risk & Compliance Management

Identification of PIU’s CO and programme area related financial risks and support the development & implementation of risk-management controls and practices:

Implement financial processes to enhance compliance with donor expectations by assessing financial documentation prior to disbursements of funds

Support the implementation of the actions based on the audits relating to the CO/programme area

Support in all projects and statutory audits; providing the necessary documentation that would be required

Participate in inventory stock takes and asset verification at least annually

Maintain a cheque register with records of all the cheque transaction and place order for a new cheque book when required

Reconcile inter-company charges

at country office with finance at the program area

KRA 5: Safeguarding, Gender Equality & Inclusion

Ensure that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility.

Role Requirements

Qualifications

Bachelor’s Degree (Hons) in Commerce or Business Administration majoring in Accounting
Part professional qualification in accountancy (CPA, ACCA) at intermediate or affiliate level

Minimum of three years working experience as an Accountant in a busy organization and at a responsible supervisory level is essential

Leadership Competencies

Myself as a Leader

Behaves in line with our values, bringing energy and commitment to the task of safeguarding girls, children, young people, vulnerable adults and colleagues; constructive and optimistic in facing challenges and change.

Lasting Impact

Sets and communicates ambitious but realistic work goals and priorities, explaining how these contribute to Plan International’s purpose.

Open & Accountable

Maximises our progress by aligning work priorities and resource deployment in own area with Plan International’s wider goals and longer-term direction.

Work Well Together

Acts as a good team player, communicating effectively and being open and supportive towards those around them; is aware of the potential impact of their behaviour on others and makes sensitive choices.

Inclusive & Empowering

Appreciates the expertise and creativity of others; actively seeks out others’ views and incorporates their insights or perspectives into decision-making and action-planning.

Skills & Knowledge

Motivates and develops others by taking an interest, giving constructive feedback and praise, ensuring they are properly trained and helping them develop their potential; acts as a role model of continuous professional development and willingness to learn from mistakes.

Critical Business Management Competencies

Good grasp of financial management including understanding relevant funding sources, ability to budget and accurately estimate costs, experience with reading financial reports and taking appropriate action based on the results.

Strong ability to analyse and interpret an appropriate range of data and evidence, both internal and external, using sound judgement to make balanced decisions, based on insights gained, or projection of trends.

Experience of incorporating digital and technological solutions into plans and activities, to improve the effectiveness and efficiency of working practices, enhance communication and support innovation.

Experience of identifying and mitigating business or project risks; ability to undertake and interpret risk assessments with a track record of actively managing risks appropriately in context, taking professional advice or escalating where appropriate.

Good written and spoken communication skills, including in any required language, with an ability to effectively adjust content and presentation so as to connect with an audience.

Good track record of responding positively to organisational change initiatives; demonstrated openness to new ideas and willingness to put learning into practice in the workplace.

Critical Technical Competencies

Excellent computer skills with the ability to work with SAP or other ERPs.

Practical experience of grants management and a good understanding of donor funding management.

Location: Kampala

Type of Role: Fixed Term

Reports to: Lead Accountant- Accounting & Controls

Grade: Level 13

Closing Date: 10/11/2022

How to Apply

For more information and job application details, see: Plan International Finance Officer-Roving Jobs in Uganda

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