Plan International Ethiopia Logistics Coordinator Jobs

Plan International Ethiopia Logistics Coordinator Jobs

Job Id: 215724

Category: Business and Administration, Logistics, Transport and Supply Chain, Purchasing and Procurement
Location: Addis Ababa, Addis Ababa
Career Level: Mid Level ( 2+ - 5 years experience)
Employment Type: Full time
Salary: xxxxx

Job Description

Plan International is an independent non-profit organization that advances children’s well-being and equality for girls.

Working in building powerful partnerships for children for over 75 years and present in 70 countries, Plan International strives for a just world, tackling the root causes of the challenges facing girls and all vulnerable children while working together with children, young people, our supporters and partners.

Plan International Ethiopia is looking for Logistics Coordinator for Country Office who will be reporting to the Logistics and Admin Manager .

Dimensions of the Role

The position holder is responsible for managing rental vehicles, PIE Vehicles, Drivers, Vehicle Tracking GPS, Assets, Stocks, Customs Clearance and Logistics & Admin related budget utilization under the direct supervision of the Logistics & Admin Manager. Click here to enter text.

Responsibilities & accountabilities

1. Day-to-day rental vehicles management

  • Receiving vehicle requests in the form of completed PR from different departments /projects areas
  • Communicating/ placing orders to the vehicle suppliers to send vehicles for inspection.
  • Upon inspection confirmation, dispatching of the vehicles to the requesters with Log sheet and communicate the same.
  • Processing payment for rental vehicles with all the necessary documentations.
  • Handling replacement of rental vehicles when deemed necessary for different reasons.

    2.Day – to –day management of PIE vehicles, drivers and fuel

  • Ensure the safety and security of the vehicles
  • Ensure the statuary requirements of the vehicles, 3rd party insurance, annual technical inspection, etc.
  • Ensure timely renewal of insurance policy
  • Ensure effectively handling of insurance claims and incident/accident reporting
  • Ensure regular in-house inspection of the vehicles
  • Ensure regular preventive services and maintenance are done
  • Generate monthly vehicle reports
  • Consolidate vehicle reports of all PIE vehicles on the monthly basis

    3. Asset Management

  • Ensure the recording of all the assets of the country office
  • Ensure all the necessary information is filled in the asset register sheet
  • Ensure tagging of the assets of the country office
  • Regularly updating of the asset master data sheet
  • Identifying the assets for disposal
  • Collaborate and provide assistance during disposal of the assets

    4. Stock Management

  • Ensure inspection of all supplies received from suppliers
  • Ensure receiving documents(GRN) are completed
  • Ensure appropriate documents are completed for issuing and dispatching
  • Ensure proper registering of the stock transactions are completed
  • Ensure updating of the bin cards /stock cards regularly
  • Facilitating the periodic inventory taking
  • Ensuring proper handling of the stocks to avoid theft, spoilage, damage, etc.
  • Communicate the respective program to use the stocks , GIK available in our stock
  • Generating periodic stock report by the end of every month.

    5. Handling Customs Clearance for imported items and expat’s personal effects

  • Handling
    the customs clearance of imported items with the contracted customs clearing agent
  • Processing payment of import duties and taxes
  • Processing the duty free permit when applicable

    6. Managing Service Providers Performance

  • Measure the performance rental vehicle service provider
  • Providing feedback on the gap against the contract

    7. Logistics & Admin Related Budget Utilization

  • Coordinating with budget holders and finance
  • Handling and allocating of logistics and admin related budgets

    8. Other tasks can be assigned by the supervisors as required

  • Performs additional duties as per the request of the line manager.

    Job Requirements

  • Technical expertise, skills and knowledge


  • B.A Degree in Management, Logistics , Supply Chain Management, or related
  • Minimum of 4 years of relevant work experience in INGO environment.
  • Skills specific to the post
  • Demonstrable driving experience
  • Ability to effectively priorities own and other workloads
  • Good interpersonal skills.
  • Proficient in computer skills and use of internet and other applications.
  • Able to work with minimum supervision.
  • Fluency verbal and written communication; both in English & Amharic
  • Work under pressure of tight and conflicting deadlines and handle multiple concurrent


  • B.A Degree in Management, Logistics , Supply Chain Management, or related
  • Minimum of 4 years of relevant work experience in areas of vehicle fleet management, inventory management, customs clearance process, asset management preferably in INGO environment.
  • Multi task management skill and experience
  • Good interpersonal skill

    How to Apply

    The closing date for the application is August 07, 2019. Qualified candidates should submit their application with the below link.

    This position is only open to Ethiopian Nationals, who must be eligible to live and work in Ethiopia.

    Please note that:

  • Applications and CVs written in English will be accepted and
  • Shortlisted candidates will be contacted.
  • Please note that we are not accepting CVs that are not sent through the indicated link.
  • Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

    More information about Plan International can be found on http://

    References will be taken and background and anti-terrorism checks will be carried out in conformity with Plans Child Protection Policy.

    Plan operates an equal opportunities policy and actively encourages diversity, welcoming applications from all persons meeting the skills and experience required.

    As an international child centered community development organisation, Plan International is fully committed to promoting the realization of children's rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

    Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe.

    We must not contribute in any way to harming or placing children at risk. Female applicants are highly encouraged to apply

    Plan International Ethiopia Logistics Coordinator Jobs

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