Plan International Country HR Manager Jobs in Nairobi

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.


Plan Kenya is supported by an effective HR strategy and team

  • Develops and implements a HR strategy which will support the delivery of the Country
  • Strategic Plan and Program Unit Long Term plans, and reflects regional and global HR strategy/direction.
  • Ensures high quality, professional HR team members are attracted and retained by Plan Kenya.
  • Oversees the development of all HR staff to support them reach their full potential.
  • Advises staff and managers on HR related matters, providing coaching, counselling or referral to others as appropriate.
  • Acts as a ‘change agent’ and proactively supports managers to manage change, both large and small scale effectively and to minimise risk to the organisation.

    Workforce planning and Talent acquisition - An excellent team is planned, skilled and resourced to optimize Plan’s program impact, reach and quality.

  • Provides a thorough internal and external HR analysis to support strategic workforce planning processes.
  • Supports management on workforce planning for current and future needs and the definition of roles within budget to ensure the delivery of agreed strategies and individual projects.
  • Supports management to periodically review the organizational structure, roles and competency requirements.
  • Supports managers to develop and review job descriptions in line with Plan’s requirements.
  • Works with managers to ensure that all recruitment and selection processes are innovative, timely, transparent and fair, observing Plan’s values framework, equal opportunities and Gender and Child Protection policies and works towards achieving a diverse workforce, which will support the delivery of Plan’s goals.
  • Supports grants growth by working with colleagues to ensure optimal cost recovery of HR needs is achieved through involvement at proposal writing and during implementation.

    On-boarding / Induction / Orientation - Staff joining Plan Kenya are effectively informed about the organisation, its strategies and the purpose of their role in the delivery of strategy.

  • Ensure staff joining Plan Kenya are effectively informed about the organization, its strategies and the purpose of their role in the delivery of organizational and Country Office strategy.
  • Oversees on-boarding effective settlement for international staff assigned to the CO.
  • Provides information, advice and assistance to local and international staff dependants in new locations/postings.

    Rights and Responsibilities - Staff are aware of their contractual rights and responsibilities in delivering their work for Plan in line with the Code of Conduct, Child Protection, Gender and other policies.

  • Ensures Plan Kenya policies and Global HR, Code of Conduct, Gender and Child Protection policies are well understood and consistently implemented.
  • Revises/writes Staff Handbook and ensures it is endorsed by relevant local and global authorities (where applicable) and / or a local employment lawyer.

    Performance Management – Line managers are equipped with the skills and confidence to be able to effectively manage the performance of their teams and the individuals within it to support the delivery of Plan strategy.

  • Oversees training of all Plan Kenya staff with line management responsibilities so they are clear about their roles and responsibilities within Plan’s performance management system and have the skills to fulfil them (e.g., constructive feed backing, manage career development discussions etc.).
  • Ensures that all global policies related to performance management are adhered to within Plan Kenya, including the mandated timetable for the process.
  • Ensures that the performance management system and associated documentation is effectively communicated to and well understood by all staff.

    Reward - Staff are paid in a consistent way in accordance with local market competition, Plan’s values and the provisions of local labour law.

  • Ensures the Plan Kenya grading system is in line with Plan’s global system based on Hay.
  • Prepares salary scales and benefits packages based on NGO Local Pay Surveys (Birches Group), analyses survey results and
    advises management in line with Global Policy and available budget, seeking to ensure that Plan remains competitive in the local labour market.
  • Oversees payroll to ensure minimal errors and compliance with local tax, social security etc.
  • Establishes and maintains accurate and effective systems for the administration of benefits for local and international staff, such as applicable international staff benefits, annual leave, pension scheme and medical insurance for local staff.

    Staff Development / Capacity Building - Plan Kenya staff are equipped with the skills and knowledge and demonstrate the right behaviours to deliver effective programs now and in the future.

  • Undertakes or oversees full training needs analysis for Plan Kenya based on the skills, knowledge and behaviours required to deliver the Country Strategic Plan.
  • Ensures the Plan Kenya training budget is managed effectively to maximise the capacity building of staff to meet current and future program needs.
  • Ensures a policy and process is in place and understood by all managers and staff for making training requests and a transparent set of criteria is developed and communicated to assess and make decisions about the requests.

    HR risks presented by the local context are effectively mitigated.

  • Advises managers of potential HR risks (assessing hazard, those potentially affected, evaluate nature and likelihood of risk, record, etc.) to enable their monitoring and mitigation.
  • Carefully manages any individual staff cases (e.g. disciplinary, grievance) in line with Plan policy and procedure and in line with local labour law to minimise all associated risks to the organisation.
  • Maintains accurate and up-to-date data related to staff in confidence using the preferred Plan HRIS and in line with local Data Protection requirements.
  • Ensures Health and Safety policies and standards are in place for the Country Office and understood and adhered to.

    Dealing with Problems/Risks in the position.

  • Ability to lead in analysing issues and applying concepts to find solutions
    Often required to influence others outside of line management relationships.
  • Required to balance operational and strategic demands of the role.
  • Required to remain objective and neutral at all times.
  • Required to synthesize and analyze feedback from a wide range of external actors (including NGO HR Forum, Ministry of labour, national surveys).
  • Required to work collaboratively and cooperatively with a wide range of stakeholders.
  • Required to support change processes objectively and with no self-interest.

    Key relationships

    Internal: A member of the Country Management
  • Team: collaborating with other functions-sponsorship, finance, program, operations to ensure that HR processes are integrated and aligned.
  • Regional Office: HROB Partner/team will provide technical HR support as required. Some CO-level HR policies, pay scales etc. also require RO approval.
  • International Headquarters: IH HR team for technical support on global projects, global policy, Child Protection reporting, international recruitment etc.

    External Local labour ministry
  • Local NGO HR forum
  • Local labour lawyers
  • HR service providers


  • Excellent knowledge of local labour law and its practical application in the workplace.
  • Excellent technical knowledge of good people management and development practices.
  • Demonstrated ability of how to develop and implement an effective and aligned HR strategy.
  • Basic financial acumen and the ability to align HR and Finance / Operations procedures.
  • Knowledge of organizational development to ensure changing needs of organization.
  • Knowledge and understanding of development and humanitarian programs
  • Knowledge and understanding of HR issues related to Gender and Child Protection.
  • Knowledge and understanding of the INGO work and, including recruiting for specific
  • knowledge and cost recovery processes.
  • At least 5 years proven experience as a HR manager in a senior position, including high performance in the full range of human resource management activities (recruitment and selection, performance management, development, talent management, reward, employee relations etc.).
  • Excellent knowledge of job evaluation / grading systems and the design of competitive salary and benefits packages based on salary surveys.
  • Ability to negotiate, advocate and influence effectively at all levels of the Country Office and outside of line management relationships.

    How to apply

    Interested candidates should apply online by 30th July, 2018

    For more information and job application details, see; Plan International Country HR Manager Jobs in Nairobi

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