Petroleum Authority of Uganda Personal Secretary - Jobs in Uganda

Petroleum Authority of Uganda Personal Secretary - Jobs in Uganda


Background

The Petroleum Authority of Uganda (PAU) is a statutory body established
under Section 9 of the Petroleum (Exploration,Development and Production)

Act 2013, and in line with the National Oil and Gas Policy for Uganda which was approved in 2008.

The mandate of the PAU is to monitor and regulate the exploration, development and production, together with the refining, gas
conversion, transportation and storage of petroleum in Uganda.

This includes ensuring that petroleum operations in Uganda are carried out in accordance with the relevant laws, regulations, guidelines, statutes and in line with international best practice for the petroleum industry.

The Petroleum Authority of Uganda now invites applications from qualified Ugandans who fully meet the required job specifications and with the right
personal attributes to occupy the following positions in the Authority’s established structure.

Job Summary

The Personal Secretary will provide professional, secretarial and administrative
and office management support to the Director.

He / She will ensure efficient and
effective planning, directing, managing and coordination of the day-to-day activities
of the office.

Key Roles and Responsibilities

  • Organize facilities for meetings/workshops or official events in support of the Director’s activities including booking venues, planning for and providing logistics like equipment, stationery, refreshments, and other facilitation for all
    activities.
  • Develop and maintain an up-to-date contact list for the Director’s business engagements.
  • Act as first point of contact for the Director’s visitors and ensure provision of
    good service to them.
  • Requisitioning for and managing the Director’s office stationery and equipment.
  • Manage all front desk requirements in the office of the Director courteously and
    responding to their inquiries professionally.
  • Ensuring cleanliness and orderliness of the Director’s office
  • Responsible for secretarial services in the office of the Director and take dictation, transcribing, editing and presenting accurate work.
  • Attending to callers either in person or on telephone and ensure that incoming emails and outgoing emails are adequately managed.
  • Ensure that all correspondences in the Director’s office are appropriately filed.
  • Perform any other duties as may be assigned from time to time.

    Qualifications, Skills and Experience:

    Basic Qualifications

  • A Bachelor’s degree (Hons) in Office Management or Secretarial Studies from an
    internationally recognized institution.
  • Computer proficiency in MS
    Office applications like MS. Word, Power point and Excel.

    Experience

  • Minimum of five (5) years’ related experience three of which shall be in a busy working environment in a similar or related position.

    Added Advantage

  • Knowledge of, and experience in the oil and gas sector.
  • Evidence of additional training and experience in office management and Secretarial work.

    Character and Competencies;
  • Innovative and with a proven high level of integrity.
  • Ability to work independently and in a team.
  • Ability and willingness to work late and during weekends.
  • Proven track record of outstanding performance.
  • Excellent interpersonal and communication skills.
  • Courteousness and customer care skills.
  • Should have a typing speed of at least 60 words per minute
  • Proven record of completing tasks to a high standard and meeting deadlines.
  • Ability to work under pressure and adapt to varying situations with a high degree of attention to detail and initiative.

    How to Apply:
  • PAU will only consider online applications submitted through her website.
  • Interested and qualified candidates should apply online by 18th March 2019
  • Only online applications will be considered.
  • Applications submitted by e-mail will not be accepted
  • Applicants are required to scan and attach certified copies of the required academic documents only e.g. Degree, Transcript, Diploma, A-level and O-level certificates and PLE results slip.
  • Academic documents for the successful candidates will be vetted and background
    checks conducted before they are considered for appointment into the Authority.
  • Only short listed and successful candidates will be contacted
  • Please forward any enquires regarding this advert to recruitment@pau.go.ug or call
    telephone number 0414231924.
  • PAU is an equal opportunity employer and does not charge any money to any applicant for employment in its Service
  • For more information and job application details, see; Petroleum Authority of Uganda Personal Secretary - Jobs in Uganda

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