Petroleum Authority of Uganda Manager Administration Jobs

Petroleum Authority of Uganda Manager Administration Jobs


Manager Administration

Job Summary

Develop and guide the implementation of strategies for the provision of Administrative and logistical services in order to ensure adequate support for the smooth running of all PAU business operations in the delivery of services.

Key Roles & Responsibilities

  • Leads the Department’s strategic planning and ensures that the developed
    goals align with the organization’s goals
  • Develops and guides the implementation of frameworks for the review and improvement of PAU Procurement function to ensure compliance to set guidelines
  • Guides the development of PAU procurement plan and liaises with Heads of Department for timely submission of individual procurement plans
  • Coordinates and leads the Department’s responses and reporting on audit queries and issues in line with audit reporting requirements to ensure that audit
    queries are responded timely and accurately
  • Setups systems and initiatives for tracking and reporting on all construction
    projects
  • Guides the reviews and monitoring of policies and systems relating to the
    management of PAU land and properties to ensure adequate performance
  • Provides executive support in the availability of 24-hour utility services and
    logistical support to all PAU offices
  • Provides strategic guidance in the management of organization’s records in
    order to maintain the corporate memory and enhance informed decision making
  • Reviews authorization requests for credibility and compliance with the relevant
    standards and certify for further action
  • Tracks the relevance of fleet management system and processes in relation to
    the industry and provide strategic direction
  • Sets up mechanisms for effective management of contracts relating to the
    functions under the Administration Department
  • Develops and supervises the implementation of a resource utilization and reporting mechanism that fosters prudent and optimal use of Departmental resources
  • Monitors the coordination of organization-wide analysis of the security environment to establish potential security risks and advises on suitable strategies to improve security in Petroleum Authority of Uganda
  • Monitors the implementation of effective security programs and guidelines to maintain a safe and secure environment for PAU
  • Develops and communicates the strategy and work plan of the Administration Department
  • Manages performance of both the business unit and the staff under jurisdiction and implements initiatives that foster staff capacity building and career development
  • Implements succession planning and any other staff related programs as
    introduced and approved in the organization
  • Perform any other duties as may be assigned from time to time.

    Qualifications, Skills and Experience

    Basic Qualifications
  • Masters’ Degree in either; Business Administration, Finance, Social Work &
    Social Administration, Social Science, Library & Information Science,
  • Statistics, Business Computing (Procurement) or Procurement and logistics
    from an internationally recognized institution
  • Bachelor’s degree in either; Business Administration, Finance, Social Work &
    Social Administration, Social Science, Library & Information Science, Statistics, Business Computing (Procurement) or Procurement and logistics from an internationally recognized
    institution

    Experience
  • A minimum of seven (07) years’ experience in areas of administration, 5 of which
    should have been served at middle management level in a busy and reputable organization.

    Added advantage
  • Affiliation to relevant professional bodies such as CIMA, CIPS, etc. is an added
    advantage
  • Training in Public Accounting guidelines, procurement, project management,
    Information management, Transport and Logistics
  • Knowledge of the Public Procurement and Disposal of Public Assets Act
  • Knowledge of National Records and Archives Act, 2001.

    Character & Competencies
  • Ability to manage very strong brilliant and highly technical specialists in a highly
    dynamic environment
  • Must have good Communication skills
  • A high degree of resilience and maturity that portrays the corporate image of
    the PAU
  • Strong problem diagnosis and solving skills
  • Good leadership skills and emotional intelligence
  • Ability to develop, motivate and influence a team of managers towards the
    realization of the Departments’ mandate
  • Impeccable record of integrity
  • Excellent oral, written and presentation skills
  • Strong conceptual and analytical with an attention to detail
  • Good Inter personal relationship and networking skills
  • An admirable character that influences the behaviour in a multi-disciplinary
    team/he should have ability to negotiate with high profile stakeholders.

    How to Apply:
  • PAU will Only consider online applications submitted through the PAU website.
    Interested persons are invited to visit the PAU website: www.pau.go.ug and follow the
    link to “OPPORTUNITIES-CAREERS-VACANCIES” to view details and apply for the
    available opportunities.
  • All applications should reach the PAU’s website www.pau.go.ug by Tuesday
    15th January, 2019 at 11:59 pm.
  • For more information and job application details, see; Petroleum Authority of Uganda Manager Administration Jobs

    Note:
  • Only online applications will be considered.
  • Applicants are required to scan and attach CERTIFIED copies of the required
    academic documents only e.g. Degree, Transcript, Diploma, A-level and O-level
    certificates and PLE results slip.
  • Academic documents for the successful candidates will be vetted and background
    checks conducted before they are considered for appointment into the Authority.
  • Only short listed and successful candidates will be contacted.
  • All appointments shall be subject to a probationary period of not more than six months
    and subsequent confirmation in service will be based on satisfactory performance of
    the individual.
  • “PAU is an equal opportunity employer and does not charge any money to any
    applicant for employment in its Service”
  • Executive Director
  • Petroleum Authority of Uganda

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