Petroleum Authority of Uganda Logistics & Stores Officer Jobs

Petroleum Authority of Uganda Logistics & Stores Officer Jobs

Background

The Petroleum Authority of Uganda (PAU) is a statutory body established under Section
9 of the Petroleum (Exploration, Development and Production) Act 2013, and in line with
the National Oil and Gas Policy for Uganda which was approved in 2008.

The PAU’s mandate is to monitor and regulate the exploration, development and production, together with the refining, gas conversion, transportation and storage of petroleum in Uganda.

This includes ensuring that petroleum operations in Uganda are carried out in accordance with the relevant laws, regulations, guidelines, statutes and in line with international best practice for the petroleum industry.

The Petroleum Authority of Uganda now invites applications from qualified Ugandans who fully meet the required job specifications and with the right personal attributes to occupy the following positions in the Authority’s established structure.

Logistics & Stores Officer

Job Summary

Receive, issue out, and reconcile the PAU inventory in the Central Store so as to
facilitate business continuity.

Key Roles & Responsibilities

Verifies that all documents for supplied items required are available and
identifies discrepancies on documents if any

Acknowledges receipt and storable items in liaison with users to check quantity, quality and specifications against the delivery note and avails relevant information to PDU to facilitate payment of service providers

Organizes the store for new items and arranges them in stores in an orderly
manner to ease counting and retrieval.

Implements the mechanisms in place to monitor the out flow of the various
items from the stores to ensure proper accountability.

Files all documents properly in an orderly classification and codes.

Generates periodic reports on stock balances and Valuation.

Prints out the stock list, carries out a stock count and develops a variance
report for action by the line manager.

Reconciles physical balance against book balance, and takes appropriate
action.

Conducts the Annual stores reconciliation in line with the statutory
requirements.

Manages the asset engravement activities for easy identification of PAU fixed
assets.

Prepare insurance schedule of PAU Fixed Assets and submit to procured insurance company for acquisition of appropriate insurance policy cover

Prepare and submit compensation claims for assets that have suffered insured
risk to the insurer

Verify and certify payment schedules and invoices submitted by insurance
company for payment of premium in respect of various policies procured

Organize physical assets verification exercise and review verification reports
and authorize register update with the findings

Review monthly Fixed assets depreciation schedules for accuracy of
computation and application of correct rates

Carryout physical assets verification and reconciles with the asset register as
updated periodically, and prepares quarterly reports on asset management in the Organization

Generate exceptional reports on the status

of the fixed assets to guide on
replacements, repairs, etc.

Confirm the asset engraved numbers from stores, classify assets into their
categories and post into the system

Validate the disposal reports from PDU and update fixed assets register

Update the fixed Assets register with revalued amounts from the Government
Valuer

Perform any other duties as may be assigned from time to time

Qualifications, Skills and Experience

Basic Qualifications

Bachelor’s degree (Hons) in either; commerce or business administration,
specializing in accounting or finance from an internationally recognized
institution

Experience

A minimum of 3 years’ relevant working experience in stores or inventory
management gained from a reputable organization.

Added advantage

A Master’s degree in either; commerce or business administration, specializing
in accounting or finance from an internationally recognized institution

Basic training in Inventory/Stores Management

Good knowledge of the Public Finance Management Act

Character & Competencies

Good computer skills

Good interpersonal and communication skills

Ability to work well as part of a team

Ability to work with less supervision and beat deadlines

Good analytical skills and attention to details

High levels of integrity.

How to Apply:

PAU will Only consider online applications submitted through the PAU website.
Interested persons are invited to visit the PAU website: www.pau.go.ug and follow the
link to “OPPORTUNITIES-CAREERS-VACANCIES” to view details and apply for the
available opportunities.

All applications should reach the PAU’s website www.pau.go.ug by Tuesday
15th January, 2019 at 11:59 pm.

For more information and job application details, see; Petroleum Authority of Uganda Logistics & Stores Officer Jobs

Note:

Only online applications will be considered.

Applicants are required to scan and attach CERTIFIED copies of the required
academic documents only e.g. Degree, Transcript, Diploma, A-level and O-level
certificates and PLE results slip.

Academic documents for the successful candidates will be vetted and background
checks conducted before they are considered for appointment into the Authority.

Only short listed and successful candidates will be contacted.

All appointments shall be subject to a probationary period of not more than six months
and subsequent confirmation in service will be based on satisfactory performance of
the individual.

“PAU is an equal opportunity employer and does not charge any money to any
applicant for employment in its Service”

Executive Director

Petroleum Authority of Uganda

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