Petroleum Authority of Uganda Logistics & Stores Officer Jobs

Petroleum Authority of Uganda Logistics & Stores Officer Jobs


Background

The Petroleum Authority of Uganda (PAU) is a statutory body established under Section
9 of the Petroleum (Exploration, Development and Production) Act 2013, and in line with
the National Oil and Gas Policy for Uganda which was approved in 2008.

The PAU’s mandate is to monitor and regulate the exploration, development and production, together with the refining, gas conversion, transportation and storage of petroleum in Uganda.

This includes ensuring that petroleum operations in Uganda are carried out in accordance with the relevant laws, regulations, guidelines, statutes and in line with international best practice for the petroleum industry.

The Petroleum Authority of Uganda now invites applications from qualified Ugandans who fully meet the required job specifications and with the right personal attributes to occupy the following positions in the Authority’s established structure.

Logistics & Stores Officer

Job Summary

Receive, issue out, and reconcile the PAU inventory in the Central Store so as to
facilitate business continuity.

Key Roles & Responsibilities

  • Verifies that all documents for supplied items required are available and
    identifies discrepancies on documents if any
  • Acknowledges receipt and storable items in liaison with users to check quantity, quality and specifications against the delivery note and avails relevant information to PDU to facilitate payment of service providers
  • Organizes the store for new items and arranges them in stores in an orderly
    manner to ease counting and retrieval.
  • Implements the mechanisms in place to monitor the out flow of the various
    items from the stores to ensure proper accountability.
  • Files all documents properly in an orderly classification and codes.
  • Generates periodic reports on stock balances and Valuation.
  • Prints out the stock list, carries out a stock count and develops a variance
    report for action by the line manager.
  • Reconciles physical balance against book balance, and takes appropriate
    action.
  • Conducts the Annual stores reconciliation in line with the statutory
    requirements.
  • Manages the asset engravement activities for easy identification of PAU fixed
    assets.
  • Prepare insurance schedule of PAU Fixed Assets and submit to procured insurance company for acquisition of appropriate insurance policy cover
  • Prepare and submit compensation claims for assets that have suffered insured
    risk to the insurer
  • Verify and certify payment schedules and invoices submitted by insurance
    company for payment of premium in respect of various policies procured
  • Organize physical assets verification exercise and review verification reports
    and authorize register update with the findings
  • Review monthly Fixed assets depreciation schedules for accuracy of
    computation and application of correct rates
  • Carryout physical assets verification and reconciles with the asset register as
    updated periodically, and prepares quarterly reports on asset management in the Organization
  • Generate exceptional reports on the status
    of the fixed assets to guide on
    replacements, repairs, etc.
  • Confirm the asset engraved numbers from stores, classify assets into their
    categories and post into the system
  • Validate the disposal reports from PDU and update fixed assets register
  • Update the fixed Assets register with revalued amounts from the Government
    Valuer
  • Perform any other duties as may be assigned from time to time

    Qualifications, Skills and Experience

    Basic Qualifications
  • Bachelor’s degree (Hons) in either; commerce or business administration,
    specializing in accounting or finance from an internationally recognized
    institution

    Experience
  • A minimum of 3 years’ relevant working experience in stores or inventory
    management gained from a reputable organization.

    Added advantage
  • A Master’s degree in either; commerce or business administration, specializing
    in accounting or finance from an internationally recognized institution
  • Basic training in Inventory/Stores Management
  • Good knowledge of the Public Finance Management Act

    Character & Competencies
  • Good computer skills
  • Good interpersonal and communication skills
  • Ability to work well as part of a team
  • Ability to work with less supervision and beat deadlines
  • Good analytical skills and attention to details
  • High levels of integrity.

    How to Apply:
  • PAU will Only consider online applications submitted through the PAU website.
    Interested persons are invited to visit the PAU website: www.pau.go.ug and follow the
    link to “OPPORTUNITIES-CAREERS-VACANCIES” to view details and apply for the
    available opportunities.
  • All applications should reach the PAU’s website www.pau.go.ug by Tuesday
    15th January, 2019 at 11:59 pm.
  • For more information and job application details, see; Petroleum Authority of Uganda Logistics & Stores Officer Jobs

    Note:
  • Only online applications will be considered.
  • Applicants are required to scan and attach CERTIFIED copies of the required
    academic documents only e.g. Degree, Transcript, Diploma, A-level and O-level
    certificates and PLE results slip.
  • Academic documents for the successful candidates will be vetted and background
    checks conducted before they are considered for appointment into the Authority.
  • Only short listed and successful candidates will be contacted.
  • All appointments shall be subject to a probationary period of not more than six months
    and subsequent confirmation in service will be based on satisfactory performance of
    the individual.
  • “PAU is an equal opportunity employer and does not charge any money to any
    applicant for employment in its Service”
  • Executive Director
  • Petroleum Authority of Uganda

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