Personal Assistant to MD Jobs in Thika, Kenya

Personal Assistant to MD Jobs in Thika, Kenya


Summary

  • Our client, a food manufacturing company in Thika is looking to fill the role of a PA to MD for January 2021.

  • Reporting to the Managing Director on all front office administration function and sustenance of the corporate image and interfacing with other departmental and section heads.

  • The role of a PA is to free the MD’s time from organizing and administrative tasks so that they can spend maximum time on strategic tasks.

    Duties and Responsibilities

  • Manage the MD’s diary, assessing the priority of appointments

  • Acting as a first point of contact: dealing with correspondence and phone calls on behalf of the MD

  • Communicate and handle incoming and outgoing electronic communications on behalf of the MD

  • Greet visitors graciously and in a professional manner, create a good personal image through a neat, professional appearance and a positive, cheerful attitude

  • Minute taking and distribution of any important communication to members of staffs

  • Manage travel arrangements for the MD whenever undertaking business trip

  • Process Partner’s correspondence, ensuring that incoming correspondence is dealt with by the MD /or on behalf of the MD, or other staff as appropriate

  • Maintains MD’s office systems, including data management and filing as well as Maintain records of Company’s contacts

  • Screen calls, inquiries and requests, and deal with them when appropriate

  • Assist MD in researching and following up with action on matters which fall within the Partner’s responsibility – chasing
    responses, triggering follow-up action

  • Produce documents, briefing papers, reports and presentations for the MD

  • Organize meetings and ensure that MD is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers

  • Ensuring timely and accurate communication the personal assistant handles correspondence and e-mails, along with how efficiently she communicates in person

  • Appointment and reservations. Maintaining MD’S calendar and making reservations accurately and ensuring smooth of flow

  • Agendas and Documents. Ensure well prepared documents and agendas and distribution of the same prior to the meeting.

    Qualifications

  • Minimum Diploma in Business Administration, Public relations and or marketing; computer literate

  • Experience- at least 3-5 years relevant experience in administration and as PA

  • Key skills and qualities. Good communication and reporting skills, good analytical skills, self-driven and result oriented.

  • Mature and presentable

    How to Apply

  • Qualified candidates are encouraged to send CVs quoting relevant skills and experience to recruitment@britesmanagement.com

  • Interviews will be conducted on a rolling basis until the position is filled

  • Only the shortlisted candidates will be contacted

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