Personal Assistant Jobs in Kinangop

Personal Assistant Jobs in Kinangop

Job Title:
  • Personal Assistant
  • Based in Kinangop
  • Managing Director

    The main role of the personal assistant is to provide support to the MD for smooth running of the organization.

  • Communication
  • Planning and Calendar Management
  • Research, Planning and Administrative Support

    Key Account-abilities
  • To provide a comprehensive secretarial and administration service to the Chief Executive across the range of his work.
  • To develop, maintain and review administration systems to achieve maximum efficiency.
  • To maintain and organise the Chief Executive’s diary, filing system and all other relevant areas as necessary.
  • To support the Chief Executive in his projects, proposals, bids, etc. through research, consultation, team-management
  • To draft speeches, articles, briefings, and project proposals as requested by the Managing Director
  • To professionally represent the organisation at sector networking events
  • To facilitate meetings, schedule debriefing meetings so follow up action can be implemented. Also by arranging refreshments, seating and taking minutes if required to do so.
  • To co-ordinate staff/Board residential and meetings
  • To respond to Board member and other stakeholder queries in a timely and professional manner, both orally and in writing.
  • To co-ordinate all senior management and Board member travel arrangements
  • To compile Board papers and ensure they are sent in good time for meetings. To circulate reports, minutes and agendas for Board and Sub-committee meetings. To liaise with
    the Chairman and other Board Members on various matters as required.
  • To be responsible for receiving enquiries on behalf of the MD
  • To ensure the effective management and update of all relevant databases.
  • To liaise positively and professionally with colleagues and visitors;
  • Commit to working proactively to support both the team and project output;
  • To be amiable, professional and approachable at all times.
  • Any other duties commensurate with the account-abilities of the post.

    Qualifications & Skills
  • Bachelor’s degree, Diploma, Certificate in business administration or any business related course
  • At least 3 years’ experience in similar role
  • Microsoft Office packages
  • Great communication and interpersonal skills
  • An outgoing and friendly personality
  • Ability to multi-task and strong leadership skills

    How to Apply
  • Interested candidates should apply online by 29th February 2019
  • If qualified kindly send your CV to clearly indicating “Personal Assistant” on the subject line by 29th January 2019.

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