Personal Assistant Jobs in Kenya

Personal Assistant Jobs in Kenya

S/he will be responsible in providing administrative support to at a senior level and ensure the smooth management of the day- to-day affairs are handled effectively and efficiently.

Handle sensitive and complex issues in a professional and objective manner.

Reports To: The Executive Head Teacher and Board

Job Location: Karen

Key Duties and Responsibilities

Manage the appointment diary of the Executive Head

To manage and ensure an efficient administrative system for the Executive Head and the Board

Facilitate efficient communication between the Senior Management and Governance. Facilitate efficient communication between Governance and Parents and Pupils.

To attend and take meeting minutes and collect all relevant data from senior management, operations and social media meetings.

To remind Governance of Key events as per the calendar and as instructed by Governance.

To produce the annual Term dates calendar Term at the beginning of every academic year and
Termly calendar of events at the beginning of the term.

Manage communication coming through the email and ensuring that the emails are directed to the appropriate party for action

To ensure that accurate files and reference systems are maintained, and archived where appropriate

Manage a central register of enquiries and their source, data from all social media, feedback (both positive and negative) and action taken.

Ensuring authorization of the Front Office and IT/Digital Marker team annual leave days and that

correct number of days are taken.

Liaise with HR office concerning any training needs for the front office staff. Maintain office systems, including data management and filing.

Any other duties reasonably expected of a Personal Assistant.

Skills and Qualifications

Minimum of 5 years work experience in the same or similar position Diploma in Business Management or related field

Excellent communicator

Ability to meet deadlines with timely updates on progress.

Highly confidential and a person of integrity.

Ability to effectively use various required office software’s, machines and equipment’s used in the office.

Ability to multitask and prioritize daily workload.

Outstanding organizational and management skills.

Microsoft office and English Proficiency

Discretion and confidentiality.

How to Apply

Applicants who meet the requirements stated above should send their applications and detailed CVs with a day– time Telephone number to the email address: jobs@hcsafrica.com with Personal Assistant-School on the Subject line.

Candidates must indicate their Current and Expected salaries

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