Pamela Steele Associates Ltd Finance and Admin Officer Jobs in Ethiopia

Pamela Steele Associates Ltd Finance and Admin Officer Jobs in Ethiopia


  • Accounting and Finance


  • Addis Ababa

    Career Level:

  • Mid Level ( 2+ - 5 years experience)

    Employment Type:

  • Full time


  • View Jobs by this company

    Job Description

    About PSA

    Pamela Steele Associates (PSA) is a niche management consultancy with a mission to ensure that no patient in developing countries suffers due to lack of essential medicines.

    We specialise in supply chain transformation for the public health and humanitarian sectors through consultancy, research and training.

    PSA was founded in 2013 by Pamela Steele. It has headquarters in Oxford, UK, and regional offices in Kenya, Nigeria and Ethiopia.

    We provide sustainable solutions for developing the in-country capacity of individuals and organisations to reduce dependency on external support.

    Working with governments, International Non-Governmental Organisations (INGOs) and the United Nations, we Research, Train and provide Technical Assistance, deploying technical specialists to transform health and humanitarian supply chains in collaboration with client teams.

    At PSA, we are committed to excellence in all we do – for our colleagues and our communities, and for our clients and, ultimately, for the patients who benefit from our work.

    Our collaborative culture transcends organisational and geographic boundaries.

    is ISO 9001:2015 certified and accredited by the British Accreditation Council for Independent Further and Higher Education as a Short Course Provider.

    Our Values

  • Humanitarian: we work for the alleviation of suffering
  • Ethical: we work with integrity
  • Service-driven: we use our professional expertise to meet our clients’ needs
  • Pragmatic: we apply general principles and frameworks but listen and adapt to the differing needs of our clients
  • Innovative: we seek to learn and apply new ideas, and embrace new technologies
  • Collaborative: we collaborate with partners, clients and service providers for mutual benefit and support, to create a strong team
  • Respectful: understanding local culture is important for effective change so we work with local partners who are familiar with the context

    Our Team

    PSA’s Programme Management Team HEA (Horn and East Africa) forms part of the Supply Chain Transformation Programme Unit, which comprises of:

  • Programme Management team WCA
  • Programme Management team HEA
    Strategic subject matter experts (SSMEs)– GLOBAL & Local
  • Programme Quality Accountability and Learning (PQuAL)-GLOBAL
  • Programme Advocacy and Communications (PAC)-GLOBAL

    Who We Are Looking For

  • PSA is seeking a finance professional to support the day to day work on the donor/organisation-funded projects in Ethiopia. The successful candidate will have demonstrable experience in working in finance within a global and programmatic context.
  • This role will be responsible for providing support for effective financial management to achieve our strategic team and organisational goals. This role will demonstrate the skills, knowledge and technology for improved and sustained performance through finance assistance.
  • This post holder will work with the global Finance team and Ethiopia Office Manager in the provision of assistance to develop the capacity and capabilities of our national and international workforce.

    Job Purpose

  • Responsible for implementing and maintaining PSA and donor financial procedures and effective financial management support to other staff & to partners in Ethiopia

    Core Details

  • Location: Addis Ababa, Ethiopia
  • Compensation: attractive depending on skills and experience
  • Contract Type: Fixed Term
  • Hours of Work: full time hours per week
  • Role Reports to: Matrix Managed by; Deputy Finance Manager and Office Manager
  • Direct Reports: None
  • Annual Budget: None

    About the Role

    Key Responsibilities:

  • Assist programme team to prepare budget, or any activity, donor budget, phasing, forecasting etc.
  • Involve in logistic activities by participating, Tender and, Quotation evaluation.
  • Check the accuracy of QuickBooks code with projects, Donor Reference code with Donor reports.
  • Regular visit to various woreda’s and check their financial records and report to Deputy Finance Manager, if there is any deviation or any other issues.
  • Capacity building of partner’s finance staff based in Ethiopia
  • Support the management of petty cash and bank on daily cash management, and payment mechanism.
  • Assists in financial audits as and when required.
  • Provide cover when required.
  • Conduct training on financial management issues to non-finance staff working in the
  • Review and check financial supporting documentation for integrity, accuracy and completeness before transactions are approved for payment.
  • Ensure that bank and cash payments and receipts are processed in a timely manner within the agreed time-frame, a minimum 2 days after receipt of complete documentation and maximum 3 days after receipt of complete documentation.
  • Ensure that financial transactions are processed in accordance with PSA’s applicable accounting policies, procedures and standards.
  • Ensure that financial transactions are accompanied by appropriate and relevant supporting documentation duly signed and authorized by relevant Program Manager / budget holder.
  • Ensure that payment and receipt vouchers are duly completed and accompanied with appropriate supporting documentation to provide sufficient / accurate information on accounting transactions.
  • Ensure that financial records, both paper and electronic formats, are up to date, filed in an orderly manner, kept securely, and easily retrievable.
  • Prepare monthly/weekly bank reconciliations and make sure they are dualy signed and authorized periodically or as and when required.
  • Maintaining up to date float registers, make sure the floats are liquidated in timely manner and follow up with staff to clear their float balances in timely manner.
  • Upload weekly/monthly bankbook into QuickBooks in a timely manner and as per agreed deadlines, for review and further processing.
  • Assist Deputy Finance Manager Cash & Bank to prepare month end documents and reports, produce journals (EOC + Depreciation, contra accounts and other miscoding adjustments on contracts, projects, etc..) as and when required and input into QuickBooks.
  • Assist in Cash & Bank in budgeting and forecasting.
  • Perform other tasks requested by the Deputy Finance Manager.
  • At PSA, our job descriptions provide a guide to what might be expected in the role. Along with our strategy the job description is used to help to shape specific objectives for employees. Employees are supported to deliver these objectives and they are annually assessed against them as part of the PSA performance review process. This job description is not incorporated into the employment contract. PSA is dedicated to building an inclusive workforce where gender balance and diversity is valued.

    Job Requirements

    Skills, Experience, and Knowledge

    The Ideal Candidate will have:

  • University degree in a finance related subject or professional accountancy qualifications.
  • Minimum 2 years’ experience in finance and accounting.
  • Strong computer literacy, and proven experience of computerized accounting packages, preferably Quickbooks. Strong proven experience in using Excel spreadsheets. Experience in using Internet-based programs and e-mail systems.
  • Excellent communication skills – verbal and written in English
  • Excellent activity planning, prioritisation and implementation skills and commitment to deliver against agreed deadlines.
  • Ability to deal with people at all levels; partners.
  • Attention to detail, ability to work under pressure and able to meet deadlines and to think and plan a head.
  • Knowledge or appreciation of Ethiopia in terms of its political, economic and social trends plus a good understanding of the key development and humanitarian issues in the country.

    Preference for Candidates with:

  • Ability to work in demanding situations under pressure in a team or independently with minimum supervision and delver against team objectives.
  • Willingness and ability to travel at short notice and/or to work extra hours as necessary, often in difficult circumstances.
  • Understanding of gender and diversity issues and commitment to promoting gender and diversity equity

    How to Apply

  • Apply Online
  • Complete the online application process.
  • Ensure you submit your application before midnight (GMT) on the closing date. Unless a different time is specified in the advert.

    Application Requirements

    Each recruitment is unique, and you will need to follow the instructions part of the online application process. You will usually be asked to provide:

  • Your personal contact details
  • The details of your referee(s)
  • Details on how you meet the skills, experience and knowledge that are required for this role

    Support and Help

  • Find help in the “how to apply” section. In case of any difficulty in applying, please contact: Apply by 6th January, 2019

  • For more information and job application details, see; Pamela Steele Associates Ltd Finance and Admin Officer Jobs in Ethiopia

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