Paint Company - Executive Personal Assistant - Jobs in Kenya
Paint Company - Executive Personal Assistant - Jobs in KenyaLocation: Nairobi, Kenya
Our Client, the most innovative paint company in East Africa providing tailor made solutions to the construction and retail segments of the market with innovative products, services and world class after-sales support is urgently seeking to hire a versatile, enthusiastic and well organized Executive Personal Assistant.
The successful candidate will support the Vice Chairman by providing a high standard of personal executive level assistance to meet the needs of the VC’s objectives, including a significant amount of diary management, setting up meetings, hospitality, travel, visa arrangements and other matters by performing the following duties;Act as the point of contact among executives, employees, clients and other external partners
Essential Duties & Responsibilities:
Comply with data protection legislation; manage company files and filing (both electronic and hard copy), archiving or disposal of documents when appropriate
Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics
Prioritize and follow up on issues and concerns addressed to the Chairman including those of a sensitive or confidential nature and determine the appropriate course of action
Monitor and respond to incoming communications (including complaints) to VC’s office including phone calls, emails and walk-ins, ensuring correct department distribution
Maintain customer confidence and protects operations by keeping information confidential
Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions
Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies
Secretarial support for meetings as and when required by the VC, including drafting and circulating meeting agendas, preparing minutes, communicating meeting reminders, confirming venues and arranging refreshments
Responsible for managing VC’s personal driver’s daily schedule in line with VC’s daily requirements
Organize and maintain the board room and Vice Chairman’s office
Other duties and responsibilities as assigned
Key Competencies & Qualifications:
Bachelor’s Degree in Business Administration or any other related field from a recognized institution
Must have at least 2-3 years’ of experience as Personal Assistant or similar role
Discretion and trustworthiness: you will often be party of confidential information
IT savvy and proficient in Microsoft Office
Ability to effectively communicate written and verbally to all levels of management and to external stakeholders
Results-oriented, detail-oriented, organized, able to multi-task, meet tight deadlines, and willing to work beyond normal scheduled work hours as necessary
Organizational skills and the ability to be proactive and take initiative
Calm character, able to prioritize and ensure smooth execution of tasks
How to Apply
If you’re up to the challenge, kindly send CV and cover letter only to firstname.lastname@example.org before close of business 31st May 2019.
Clearly indicate the position applied for and expected salary on the subject line.
For more information and job application details, see; Paint Company - Executive Personal Assistant - Jobs in Kenya
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