Oxfam GB Finance and Systems Manager Jobs in Ethiopia

Oxfam GB Finance and Systems Manager Jobs in Ethiopia

Job Purpose

The Finance and Systems Manager has an overall responsibility and control for all financial aspects of the country strategy.

This includes quality financial management and planning in the Country program, ensuring timely and quality financial reports as required both internally or externally, accountable for the implementation of defined areas of work within the Finance function including people management, and ensuring compliance to all relevant Government, Donor and Oxfam policies, procedures and guidelines.

Gives strategic support to resource mobilisation, utilization and donor reporting and ensures the procedures in country are aligned with the Ethiopia Law and according to Oxfam policies and procedures.

Key Responsibilities

  • Provide direct support to the Country Director, and the Programme Managers in the field on all matters of programme and grants management with a view to ensuring quality programme development and implementation standards are met.
  • Provide leadership to the finance and systems unit, ensuring the best possible support to the programme and advice to the country management team.
  • Ensuring all finance and system functions operate in an effective manner, complying with all Oxfam requirements and procedures.
  • Liaising with managers in country in order to resolve problems related to the effective functioning of program function with finance and system support.
  • Provide strategic advice to the operations management team.
  • Provide leadership to the financial strategy development, to optimize the organization’s financial performance and strategic position.
  • Contribute fully to the development of organization strategy across all areas of the business, challenging assumptions and decision-making as appropriate and providing financial analysis and guidance on all activities, plans, targets and projects.
  • Lead internal audits to guarantee the proper quality of the offices financial information.
  • Ensure that organization financial systems are robust, compliant and support current activities and future growth.
  • Work with senior teams to grow the business, formulating strategies and plans including corporate budgeting processes.
  • Establish a high level of credibility and manage strong working relationships with external parties including government and donors.
  • Ensure budget deadlines are met and that the budget approval process is completed on a timely basis
  • Ensure the management of budget review meetings to ensure that there is the correct information available to make allocation decisions
  • Manage the review of the monthly financial reconciliations from programmes and ensure that a risk-based approach to the level of reviews and checks is done and that feedback is given and followed up promptly
  • Manage the foreign exchange policy for Oxfam including monitoring its impact throughout the year
  • With programmes, ensure Oxfam is operating legally and any new issues are highlighted early
  • Ensure that all proposals and contracts are developed with sound, reliable and achievable financial inputs for all aspects of costs: indirect, direct, program, support and all other costs.
  • Ensure that country and program finances remain healthy by having a clear view shared with Leadership Team of both funding pipeline, structural costs and restricted costs to complete grants / programs.
  • Maintain risk oversight of country activities, ensuring that monthly financial & non-financial reports are produced and shared with Leadership Team that lead to meaningful actions to improve and progress the country's activities.
  • Ensure Oxfam month end procedures are performed on a timely manner i.e. month end balance sheet, month end financial report, funding report, ledger soft and hard close.
  • Provide financial reporting to the regional platform monthly
  • Ensure the completion of year-end consolidation review including restricted funding calculations on a timely and accurate basis
  • Work with the finance teams to ensure any issues found during the audit process are managed effectively
  • Manage and oversee the IT function by monitoring IT infrastructure and making recommendations for improvements
  • Maintain an overview of Oxfam policy, systems and procedures relevant to finance and systems and ensure that developments are communicated and implemented appropriately through regular reviews.
  • Advise programme management of any changes/developments in government
    policies, statutory and legal requirements in Ethiopia with regard to the finance function.
  • With support from Human Resources, manage the life cycle of individuals within the team from pre-recruitment to exit, including performance management processes, people’s development and working with HR on issues such as disciplinary matters among others.
  • Oversee the adherence to Oxfam minimum financial standards including anti bribery, anti-fraud and safeguarding policies
  • Set annual staff performance goals and perform quarterly and annual staff performance appraisal – Let’s talk process.

    Skills, Experience and Knowledge

    Essential

  • Post-graduate academic qualification on Business Administration or related discipline with relevant experience, with 10 years international NGO managerial experience
  • Demonstrated experience of successfully leading the implementation of operational improvements and the persistence to achieve change in a challenging environment
  • Good understanding of information systems and information technology with a sound knowledge of their development and capabilities
  • Leadership, management, negotiation and coordination skills (of people and projects) in a complex multi-stakeholder, networked, global and largely virtual environment
  • Demonstrate leadership behaviours and ways of working within the program team that promotes value addition, non-duplication of roles across functions, empowerment and role enrichment of team and a culture of cost effectiveness by all functional managers.
  • Development of customer service attitude within the program team and a focus on integrated teamwork.
  • Proactively address the interface between different functions and programme teams in-country to ensure efficiency and accountability
  • Excellent personal communication skills, in written and verbal English, with high impact influencing and persuasive skills. Able to use different approaches to achieve followership
  • Demonstrated organisational awareness and understanding of knowledge management
  • Strong analytical and conceptual thinking skills; able to understand complex issues and translate them into simple, workable actions and plans
  • Persuasive influencing, motivation, team-building and facilitation skills
  • Good understanding of management roles and dynamics in organizations
  • Developing organizational strategies and plans for communication and measuring effectiveness
  • Experience in managing and developing others, including direct line management
  • Experience of leading and managing conflict resolution
  • Excellent in the use of computers and Microsoft, especially spreadsheets (Excel), accounting packages, word processing (Word) and Power Point. Competent in the use of email packages
  • Strong commitment to Oxfam’s purpose, a broad understanding of the work culture in the “development” sector and its impact on key areas of responsibility and a commitment to humanitarian principles and action
  • Effective verbal and written communication skills, including high-level interpersonal and representational capabilities; fluency in written and spoken English and Amharic
  • Ability to operate and think strategically, coupled with proven analytical skills and the use of these to problem solve and make firm decisions
  • Understanding of gender and diversity considerations within key areas of responsibility and commitment to addressing inequalities in the workplace and the programme
  • Qualified member of an accountancy body or holder of an equivalent qualification
  • Meet the requirement for a commercially astute, articulate, technically strong, dynamic, insightful and influential leader with the ability to operate at both strategic and operational levels.
  • Strong IT skills, always being ahead of new technologies

    Key Attributes
  • Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities
  • Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work
  • Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible

    How to Apply:
  • As part of your online application, please upload your up to date CV and a covering letter outlining clearly, how you meet the essential criteria outlined in the job profile through www.ethiojobs.net or using Oxfam internal application portal (for external applicants: (https://jobs.oxfam.org.uk/) and for internal applicants: (https://jobs.oxfam.org.uk/internal or HEthiopia@oxfam.org.uk) on or before 13th June 2019.
  • Only shortlisted candidates will be contacted.
  • For more information and job application details, see; Oxfam GB Finance and Systems Manager Jobs in Ethiopia

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