Osiea Finance Manager, the Open Society Foundations - Africa Regional Office (Afro) Jobs in Kenya

Osiea Finance Manager, the Open Society Foundations - Africa Regional Office (Afro) Jobs in Kenya



Our staff are our strength, today we work with some of the most committed and passionate staff dedicated to the mission of making a difference in the lives of the most vulnerable in the society; staff committed to the fundamental ideals of human rights that we so aspire to realize.

It is because of these dedicated staff that we have been able to advance human rights in Kenya, Tanzania, Uganda, South Sudan, Sudan and Rwanda.


In the course of doing these, we have lived our values of justice, passion, equity and equality, diversity, innovation, integrity, solidarity and collegiality.

We continually search for the most talented and brilliant individuals from around the Eastern Africa region to be part of our team. We pride in employing staff that are passionate, dedicated and are diverse in terms of nationality, gender and other backgrounds.

AfRO seeks a Finance Manager. Reporting to AfRO’s Resources Division Director, with matrix management within OSF’s overall finance team, the Finance Manager will ensure the day-to-day financial operations of the office. They will ensure the preparation of all budgetary and financial materials, including expenditure tracking and reporting, in line with all of OSF’s relevant policies.

They will provide financial analysis and advice for AfRO. They will work independently under direct and matrix supervision. The ideal candidate will be driven and proactive, with strong budget and finance accounting knowledge and must be comfortable working under strict deadlines and able to work on multiple assignments at the same time.


Responsibilities


  • Oversee all of AfRO’s financial operations in line with all relevant OSF policies, including forecasting, budgeting, accounting, audit preparations, banking relationships, cash management, payroll management in line with all statutory requirements and risk management activities.
  • In collaboration with AfRO’s Resources Division Director, oversee internal finances, including annual budget processes, and monitor expenditure over the course of the year.
  • Ensure annual budget preparation, justification and presentation.
  • Review and monitor AfRO’s annual budget, including through the creation of internal processes to monitor spending and adjustments to keep AfRO’s management team updated on spending on a monthly basis.
  • Track administrative and program spending.
  • Train staff as necessary on OSF’s financial policies, processes and systems.
  • Work closely with staff to ensure that their financial (spending) information is accurate and up to date.
  • Produce financial reports on a monthly basis for the staff.
  • Review and analyse grantees’ financial reports for accuracy, collate financial reporting materials for
    all grantees and oversee all grants accounting.
  • Coordinate tasks associated with year-end closing process.
  • Liaise with internal and external auditors and deliver on any recommendations from the same.
  • Supervise processing of the payroll and ensure timely filing of all statutory returns.
  • Oversee office and project contracts in relation to payments (services, travel, consultants, etc.
  • Research vendor accounts and answer vendor inquiries.
  • Implement a robust procurement and contracts management reporting system in line with OSF’s policies, systems and procedures and verify expenses and fees in line with relevant OSF guidelines, ensure contract billing and payment schedules are adhered and verify financial reports are consistent with contracts.
  • Resolve any account discrepancies by investigating documentation.
  • Process invoices and receipts and enter the same into OSF’s financial systems.
  • Review invoices for proper General Ledger coding, classification and application to proper accounting periods.
  • Oversee financial record keeping and filing of AfRO’s financial documents.
  • Organize travel and assist in the preparation of conferences, meetings, seminars and special events.
  • Prioritize continuous learning through attending trainings within and without AfRO and OSF to ensure consistent standards of excellence.
  • Promote communication and teamwork within AfRO as well as with OSF’s budget and finance teams.
  • Liaise regularly with OSF’s budget and finance team as well as the African foundations’ budget and finance teams and mediate any challenges as necessary.
  • Undertake any other duties that may be assigned.
  • Travel as needed.


    Requirements


  • Relevant bachelor’s degree from a four-year college or university and seven to ten years of relevant experience; or equivalent combination of education and experience.
  • Registration as a Certified Public Accountant.
  • Training/experience in a non-profit and/or philanthropic accounting and finance department preferred.
  • Proven ability to work efficiently in a fast-paced environment, follow projects through to completion, consistently on schedule, without loss of attention to detail and budget.


    How to Apply


    Suitably qualified candidates should mail their resumes and cover letters to jobs@osiea.org by August 16th August 2019.

    For more information and job application details, see; Osiea Finance Manager, the Open Society Foundations - Africa Regional Office (Afro) Jobs in Kenya


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