Optiven Assistant Documentation Manager Jobs in Kenya

As we aspire to economically and socially transform our society, Optiven has a Big goal of creating over 30, 000 jobs by the year 2030. Here is an opportunity for you to join the Optiven Family.

We seek to hire an ambitious and a self-motivated Assistant Documentation Manager to be based in our documentation department.

The successful person will be required to do the following duties and responsibilities:-

To assist the Documentation Manager in vetting and verifying all documents and ensure adherence to relevant regulations

Ensure compliance with documentation needs through client and research collaboration, assign resources and update management on projects

To maintain adherence to the company’s policy in enhancing client relations through communicating and informing them on the status of their needs

Assist the Documentation Manager in overseeing issuance of completion documents by generating a periodic tracking reports. i.e. weekly and monthly

Assist in following up and tracking legal documents and external correspondence and ensure all legal documents are free of error

Exhibit professional conduct in performing day-to-day tasks thus promoting good ethics
Train, mentor and guide new staff on improving efficiency and evaluate their performance regularly.

Delegate documentation and assist in assessment and delivery

Assist in developing a document management system that increases document accessibility to staff and to clients/customers when needed

To help in archiving documents and materials logically and accurately for future use

Update customers’ register for all our clients who have our projects

Coordinate with different departments to achieve end results, convey these to management, and develop new documentation and distribution ideas and thought processes

Improve quality consistently through discussions with clients, marketers and

the management

Identify and apply new communication trends appropriately to business.

Assist in drafting, implementing and improving the company documentation policies

Perform any other duties as may be assigned by management from time to time.

Required skills, knowledge and experience:-

Bachelor’s degree in Information Science, Business Management or a related course of study

Have a minimum of 5 years’ experience in a similar position

Good team working and management skills

Have the ability to prioritize, manage time well and multitask

Strong interpersonal, communication and customer service skills

Excellent presentation and report writing skills

Proficiency with specific software, such as document management systems and/or customer relation management programs

Strong IT skills and familiarity with the use of databases

Ability to work independently with better result output

Must be a person of high integrity and confidentiality

How to Apply

Applicants who meet the above criteria are required to send their applications to: recruitment@optiven.co.ke by 30th June 2018 with “ASSISTANT DOCUMENTATION MANAGER” being the subject of the email with detailed CV names & addresses of three referees. Only shortlisted candidates will be contacted.

For more information and job application details, see; Optiven Assistant Documentation Manager Jobs in Kenya

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