One Acre Fund Tupande Transport and Dispatch Senior Supervisor Jobs in Kenya
One Acre Fund Tupande Transport and Dispatch Senior Supervisor Jobs in Kenya;
Responsibilities
Fleet & Dispatch Operations
Oversee daily internal and third‑party transport operations, ensuring high standards of service, efficient request fulfillment and optimal vehicle maintenance.
Review staff taxi requests for accuracy and tracking data to optimize driver assignments and reduce costs.
Coordinate internal vehicle and driver allocation to meet staff transportation needs effectively.
Maintain the taxi vendor database and serve as the primary point of contact for feedback and operational issue resolution.
Utilize Fleet Management System (FMS) tools to track fleet utilization, manage assignments and achieve established KPIs.
Ensure professional and timely communication of trip and driver details to staff and vendors, optimizing routes to reduce overall trip costs.
Request Management
Review staff taxi requests for accuracy and unique tracking data, following up on manager approvals to ensure compliance.
Assign drivers efficiently by balancing routes and assignments to optimize vehicle use and minimize overall trip costs.
Ensure professional and timely communication of trip and driver details to both staff and vendors.
Safety, Compliance & Quality Control
Coordinate and track weekly safety inspections for the Tupande fleet and quarterly safety checks for all third‑party taxi vehicles.
Ensure total fleet compliance with safety regulations and organizational standards, including insurance, RSL and speed governors.
Implement safety protocols for vehicle inspections, driver behavior and trip management to mitigate risks and enhance safety.
Cost Control
Verify, review and reconcile all transport‑related receipts and payments against approved requests, flagging discrepancies or high costs.
Maintain accurate, up‑to‑date taxi and fleet cost‑tracking sheets to ensure data integrity.
Generate weekly cost summaries for budget holder approval and process all transport payments, including maintenance, fuel and vendor contracts.
Submit validated payment documents to leadership for final approval, ensuring adherence to payment SLAs.
Utilize Fleet Management System (FMS) tools to monitor expenditures, detect anomalies and implement fraud mitigation strategies.
Process Improvement & Team Management
Identify areas to reduce transport inefficiencies, eliminate duplicate workflows or improve communication flows.
Provide strategic feedback to
improve the taxi dispatch system, fleet allocation and overall transport protocols.
Manage, mentor and develop Senior Transport Officers to build a high‑performance culture.
Identify and facilitate professional growth and development opportunities for direct reports.
Career Growth & Development
Weekly check‑ins with manager, access to mentorship and training programs, and regular feedback on performance.
Career reviews every six months with time set aside to discuss aspirations and career goals.
Opportunity to shape a growing organization and build a rewarding long‑term career.
Qualifications
Technical Skills
Fleet Management Systems (FMS): Advanced proficiency in tools to monitor fleet, track utilization and generate operational reports.
Workflow Management: Ability to handle multi‑step approval flows, driver assignments and precise document tracking.
Google Suite: Proficiency in Google Sheets to reconcile transport expenses, verify receipts and maintain accurate cost‑tracking logs.
Expense Management & Reporting: Experience with verifying transport invoices, maintaining accurate cost records and ensuring financial accuracy.
Budget Coordination: Ability to track and reconcile transport costs, verify receipts and flag discrepancies.
Stakeholder Coordination: Strong communication skills to manage internal staff requests, external vendor relationships and team leadership.
Knowledge & Understanding
Compliance & Safety: Comprehensive understanding of transport regulations, safety standards and insurance protocols.
Budgetary Control: Knowledge of financial validation processes, anomaly detection and fraud mitigation strategies.
Operational Agility: Ability to manage high‑volume, time‑sensitive logistical requests and urgent operational escalations.
Experience
2–3 years’ operational leadership experience in fleet, dispatch or vendor management.
How to Apply
For more information and job application details, see; One Acre Fund Tupande Transport and Dispatch Senior Supervisor Jobs in Kenya
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