One Acre Fund Tupande Procurement Senior Coordinator - BU Support Jobs in Kenya
One Acre Fund Tupande Procurement Senior Coordinator - BU Support Jobs in Kenya;The Tupande Procurement Senior Coordinator plays a critical role in ensuring smooth and efficient execution of procurement projects by closely aligning with Business Unit (BU) needs, controlling spend, improving procurement processes, and ensuring compliance across the procurement lifecycle.
The role involves managing procurement projects, supporting supplier and stakeholder relationships, driving process improvements, maintaining contract compliance, and providing performance tracking and reporting to support strategic decision-making.
Responsibilities
Targeted Process and Performance Improvement
Support cross-functional improvement initiatives by helping develop templates, SOPs, and training materials.
Coordinate periodic reviews with assigned Business Units to clear aged Procurement Requests (PRs) and Purchase Orders (POs).
Perform root cause analysis to identify bottlenecks and improve PR-to-PO turnaround time.
Identify capability gaps and propose practical, incremental improvements to strengthen processes and team performance.
Facilitate effective collaboration between BU and PRO teams to ensure alignment on priorities, timelines, and deliverables.
Promote proactive communication between BU units and PRO to support timely planning, coordination, and issue resolution.
Strategic Sourcing Responsibilities
Define the scope and profile of assigned procurement categories.
Conduct comprehensive spend analysis, market analysis, and profile demand/supply markets to identify opportunities.
Develop strategic sourcing strategies, setting clear objectives for cost savings, quality improvement, risk mitigation, and determining appropriate tactics.
Identify, evaluate, and pre-qualify potential suppliers based on strategic needs.
Lead RFx processes, including negotiation of pricing, Service Level Agreements (SLAs), payment terms, delivery windows, and change management processes, while integrating selected suppliers into planning systems.
Finalize and execute contracts, ensuring all terms and conditions are clearly defined and favorable.
Monitor supplier performance against contract terms, drive continuous improvement initiatives, and hold regular business review meetings to ensure costs are consistently driven down.
Reporting and Documentation
Prepare routine reports and dashboards on procurement project progress, highlighting status updates, risks, and key actions for timely decision-making.
Support data collection and analysis, including responding to ad-hoc market research requests that inform sourcing decisions and category strategies.
Capture and document supplier performance data to help drive improvements in service levels, quality, and on-time delivery.
Analyse cost drivers by Business Unit, identifying short-, medium-, and long-term trends to support planning and spend management.
Work with other BU coordinators to promote standardization and consolidation of requirements, helping
reduce duplication and improve sourcing efficiency across BUs.
Monitor KPI performance for assigned procurement projects and follow up on corrective actions when targets are not met.
Maintain clear, organized, and audit-ready documentation for all procurement transactions to support compliance and transparency.
Perform any other duties as assigned by the manager.
Career Growth and Development
Benefit from a strong culture of continuous learning and professional growth.
Receive weekly manager check-ins, access to mentorship and training programs, and regular performance feedback.
Participate in career reviews every six months to discuss aspirations and career development goals.
Contribute to shaping a growing organization while building a rewarding long-term career.
Qualifications
Strong communication skills.
Strong analytical skills with the ability to apply logical thinking and problem-solving techniques to complex issues.
Proven data analysis capability, including advanced Excel skills such as Pivot Tables, Lookups, and Array formulas.
Strong stakeholder management skills.
Working knowledge of process improvement methodologies including DMAIC and 5 Whys.
Supply chain risk management skills.
Commercial contracting skills.
Strategic sourcing skills.
Supplier relationship management skills.
Commercial negotiation skills.
Minimum three (3) years of work experience in a demanding professional environment.
Bachelor's degree in Procurement, Project Management, Business Strategy, or a related discipline. Candidates with a Higher Diploma and extensive relevant experience may also qualify.
Professional qualifications such as CIPS or CILT are preferred.
Familiarity with procurement models, sourcing frameworks, and PR-PO systems such as Odoo or Power BI.
Fluency in English and Kiswahili is preferred.
Additional Information
Preferred Start Date: As soon as possible.
Job Location: Kakamega, Kenya.
Benefits: Health insurance and paid time off.
Eligibility: This role is open only to citizens or permanent residents of Kenya.
How to apply
For more information and job application details, see; One Acre Fund Tupande Procurement Senior Coordinator - BU Support Jobs in Kenya
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