One Acre Fund Senior HQ Administrative Supervisor Jobs in Zambia

One Acre Fund Senior HQ Administrative Supervisor Jobs in Zambia ; This role manages high-impact operations at the Kakamega HQ office, supporting 350+ staff. Responsibilities include leading day-to-day office operations, supervising facility teams, and driving efficiency across administration, asset management, and events.

Responsibilities

Office Operations Management

Oversee daily office operations to maintain high-quality standards.

Serve as first point of contact for visitors, suppliers, customers, and employees.

Manage staff ID card printing and office access protocols.

Implement cleaning and maintenance schedules per SOPs.

Monitor and pay recurring service bills on time.

Implement health and safety standards in line with guidelines.

Identify and implement process improvements with minimal oversight.

Scope and manage low-complexity office projects.

Asset and Consumables Management

Manage office assets and ensure proper booking/return.

Monitor consumable levels and place procurement orders.

Perform monthly stock counts and update trackers.

Event Management

Support office events, including setup and securing service providers.

Team Management

Manage Facility Services Officers and cleaning staff.

Develop performance culture through mentorship.

Facilitate opportunities for professional growth.

Career Growth and Development

Weekly check-ins with manager, mentorship and training programs.

Regular feedback and career reviews every six

months.

Opportunity to shape a growing organization and build a rewarding long-term career.

Qualifications

Diploma in Business Administration, Office Management, Public Administration, or related field.

2–3 years in office administration, facilities management, or operations.

1–2 years in supervisory or team leadership roles.

Experience managing office operations, assets, vendors, and service providers.

Ability to implement SOPs, manage workflows, and improve processes.

Proficiency in Microsoft Office (Excel, Word, Outlook) and digital tools.

Experience supporting events or office logistics at scale.

Basic procurement or budget tracking exposure.

Hospitality experience is an added advantage.


How to Apply

For more information and job application details, see; One Acre Fund Senior HQ Administrative Supervisor Jobs in Zambia

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