Office of the High Commissioner for Human Rights Administrative Officer (TJO) Jobs in Kenya

Office of the High Commissioner for Human Rights Administrative Officer (TJO) Jobs in Kenya


Org. Setting and Reporting

This position is located in the Office of the High Commissioner for Human Rights (OHCHR), Field Operations and Technical Cooperation Division (FOTCD), Emergency Response Section (ERS), Investigations Support Unit (ISU). The incumbent will work under the direct supervision of the Coordinator of the Investigations Support Unit and in close collaboration with the Administrative Officer, who is leading the Administrative Support Cell.

Responsibilities

Within delegated authority, the Administrative Officer will be responsible for the following duties: Human Resource Management:

• Effectively coordinates actions relative to the administration of human resource activities, e.g., recruitment, placement, promotion, performance appraisal, job classification reviews, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures.

• Provides information regarding conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations.

• Provides guidance and leadership on human resources activities to more junior staff.

Budget and Finance:

• Support with respect to the preparation and implementation of the work programme, ensuring that financial resources are utilized to implement activities in accordance with the Programme Budget and allotments issued.

• Monitors and reviews the work programme and budget by conducting regular and special reviews to assess progress of actual work versus the programme plan.

• Coordinates the production of programme reports.

• Defines requirements and work with systems units with respect to improving budget reporting systems and cost effective utilization of program resources.

• Develops procedures and implement same to ensure that accounting and financial management controls are consistent with UN policy and practice.

• Provides guidance on financial administration and management information issues and practices to colleagues.

General Administration:

• Undertake work related to procurement, billing and receipt of income from various services, operational travel programme, procurement monitoring and evaluation of vendor contracts/payment to vendors and individual contractors for services.

• Reviews adequacy of departmental space requirements.

• Engage in the identification of office technology needs and maintenance of equipment, software and systems, coordinating enhancements as necessary.

• Performs other related work as required.

Competencies