Office of the High Commissioner for Human Rights Administrative Assistant Jobs in Kenya

Office of the High Commissioner for Human Rights Administrative Assistant Jobs in Kenya; This position is located in the Office of the High Commissioner for Human Rights (OHCHR), Country Office in Sudan. The position is based in Khartoum but has temporarily relocated to Nairobi until conditions allow for a deployment to Khartoum. The incumbent will serve as Administrative Assistants and will work under the supervision and guidance of the Head of the Unit ( Administrative Officer) or Head of the OHCHR Country presence or her/his Deputy.

Responsibilities

Within delegated authority, the Administrative Assistant will be responsible for the following duties:


Human Resources Management

• Enters, maintains and certifies administrative data and records for time and attendance, performance appraisal, etc. in electronic information systems.

• Reviews entitlements-related claims and reports.

• Provides advice and guidance to staff with respect to administrative procedures, processes and practices.

• Maintains and reviews organizational staffing tables; prints and reviews UMOJA reports.

Budget and Finance

• Monitors status of expenditures and allotments through UMOJA, records variations, updates budget tables.

• Consolidates data received and provides support to higher-level staff with respect to budget reviews of relevant intergovernmental and expert bodies.

• Reviews status of relevant expenditures and compares with approved budget.

• Reviews requisitions for goods and services to ensure

(a) correct objects of expenditure have been charged and

(b) availability of funds.

• Assists in the preparation of budget performance submissions.

• Prepares statistical tables and standard financial reports.

General Administration

• Prepares, processes and follows-up on administrative arrangements and forms related to the official travel of staff.

• Drafts routine correspondence.

• Maintains files of rules, regulations, administrative instructions and other related documentation.

• Maintains up-to-date work unit files (both paper and electronic).

• Coordinates extensively with service units and liaises frequently with internal team members both at Headquarters and in the field.

• Performs other related administrative duties, as required, e.g., operational travel programme; monitoring accounts and payment to vendors and individual contractors for services; physical space planning; identification of office technology needs and maintenance of equipment, software and systems; organizing and coordinating administrative arrangements for seminars, conferences and translations.

• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.

Contract Administration

• Assists with day-to-day administration of contracts between the UN and external contractors for outsourced services.

• Audits the contractors' invoices against the goods and services provided by the contractor and approved by the UN.

• Processes the payment of contractors' invoices and monitor payments.

• Prepares and processes all UN forms and permissions for contractual and work Unit, Section or Service UN staff, including: UN grounds passes, property passes, UN parking permits, swipe-card access and door keys.


Education

High school diploma or equivalent. Additional qualifications, such as a certificate or diploma in administration, finance or budgetary discipline would be considered as an advantage.


How to Apply

For more information and job application details, see; Office of the High Commissioner for Human Rights Administrative Assistant Jobs in Kenya

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