Office Manager Careers in Kenya

Office Manager Careers in Kenya


Summary:

Ensuring Customer Satisfaction during each service delivery, and to attend to all office correspondence and direct them in a timely and efficient manner to the appropriate personnel.

He / She is expected to perform the following duties personally or through subordinate managers:-

Essential Duties & Responsibilities:

Responsibilities include the following:-

  • Generally answering incoming telephone calls, determines purpose of calls, and forward calls to appropriate personnel or department;
  • Ensure availability of petty cash for office use;
  • To order, receive, manage and ensure timely payment of suppliers for office utilities;
  • Ensures minutes of every office meeting are captured and emailed to the parties present within 24 hours;
  • Act as the Record Focal Point: filing, photocopying, and collating of all office documents;

    In charge of managing the following staff on site: Watchmen Office Messenger / Cleaner
    Duties include the following:-


    Daily

  • Front – Desk Support: Address customer enquiries questions about organization and provides callers with address, directions, and other relevant company information;
  • To Receive, Sort and Route Emails;
  • Taking Minutes of all Staff Meetings;
  • Record Focal Point: Filing, photocopying, and
  • collating of all office documents;
  • Receipt of any Claim Reports;
  • Cash Payment Remittance to all Casual Workers, as tabulated by Finance Officer;

    Dimensions:

  • No. of Client Enquiries / Customers to be attended – up to 10 per annum
  • Annual Budget / Operating Expenditure – Upto Kshs 500,000
  • Staff Management – Up to four (4) per annum, as may be advised by the Operations Manager

    Key Challenges:

  • Consistently remain pro-active, presentable
    at all times and very driven; and
  • Be at the forefront in implementing best practice in Office Administration, Staff Engagement, Customer Interaction, Monitoring Trends across the various departments.

    Job Knowledge, Skills and Experience:

  • The requirements listed below are representative of the knowledge, skill, and/or ability required.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Minimum Three (3) years Office Management Experience, with a minimal Diploma or Certificate in Administration or equivalent.
  • Proven Customer Care competences and Office Administration acumen;
  • Proven Communication and Interpersonal Skills;
  • Proven IT Skills
    (Windows/Office/Excel/Presentation)

    Competences:

  • Communicates And Persuades – (Level: Mastery)
    Manage Business Accounts – (Level: Can Do)
    Team Working – (Level: Mastery)
  • Analyses And Solves Problems – (Level: Mastery)

    How to Apply

  • If you meet the above requirements, please send your application and detailed CV including current contacts of three referees to info@peopleinsightslimited.com by Friday 2nd February 2019.
  • Applicants must ensure they quote the title of the position they are applying for in the subject area and the expected salary
  • Only shortlisted candidates will be contacted

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