Office Manager / Administrator Job in Nairobi, Kenya

Our client is an established company in Nairobi offering tours & travel, car rental & hires services.



They seek to employ an Office manager to organize and coordinate administration duties and office procedures.


Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.

A successful Office manager should also have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties.

Duties & Responsibilities:

  • Schedule meetings and appointments
    Organize the office layout and order stationery and equipment
  • Maintain the office condition and arrange necessary repairs
  • Partner with HR to update and maintain office policies as necessary
  • Organize office operations and procedures
    Coordinate with IT department on all office equipment
  • Ensure that all items are invoiced and paid on time
  • Manage contract and price negotiations with office vendors, service providers and office lease
  • Manage office G&A budget, ensure accurate and timely reporting
  • Provide general support to visitors
  • Assist in the onboarding process for new hires
  • Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
  • Liaise with facility management vendors, including cleaning, catering and security services
  • Plan in-house or off-site activities, like parties, celebrations and conferences


    Qualifications & Requirements:

  • Degree in BA, Front office management, Public relations Secretarial Studies or related field
  • Proven experience as an office manager, Front office manager
    or Administrative
  • Assistant, Receptionist or other similar role
  • At least 4 years’ experience managing an office
  • Knowledge of office administrator responsibilities, systems and procedures
  • Proficiency in MS Office (MS Excel and MS Outlook, in particular)
  • Hands on experience with office machines (e.g. fax machines and printers)
  • Familiarity with email scheduling tools, like Email Scheduler and Boomerang
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills in a fast-paced environment
  • A creative mind with an ability to suggest improvements


    How to Apply


    Please only send your CV quoting the job title in the email subject (Office Manager) to: [email protected] before 30th August 2018.

    N.B: Please DO NOT apply if you do not meet the above minimum set selection criteria.

    Only shortlisted candidates will be contacted for interviews.

    N.B: We do not charge any fee for receiving your CV.


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