Office Manager / Administrator Job in Nairobi, Kenya
Our client is an established company in Nairobi offering tours & travel, car rental & hires services.
They seek to employ an Office manager to organize and coordinate administration duties and office procedures.
Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.
A successful Office manager should also have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties.Schedule meetings and appointments
Duties & Responsibilities:
Organize the office layout and order stationery and equipment
Maintain the office condition and arrange necessary repairs
Partner with HR to update and maintain office policies as necessary
Organize office operations and procedures
Coordinate with IT department on all office equipment
Ensure that all items are invoiced and paid on time
Manage contract and price negotiations with office vendors, service providers and office lease
Manage office G&A budget, ensure accurate and timely reporting
Provide general support to visitors
Assist in the onboarding process for new hires
Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
Liaise with facility management vendors, including cleaning, catering and security services
Plan in-house or off-site activities, like parties, celebrations and conferences
Qualifications & Requirements:
Degree in BA, Front office management, Public relations Secretarial Studies or related field
Proven experience as an office manager, Front office manager or Administrative Assistant, Receptionist or other similar role
At least 4 years’ experience managing an office
Knowledge of office administrator responsibilities, systems and procedures
Proficiency in MS Office (MS Excel and MS Outlook, in particular)
Hands on experience with office machines (e.g. fax machines and printers)
Familiarity with email scheduling tools, like Email Scheduler and Boomerang
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills in a fast-paced environment
A creative mind with an ability to suggest improvements
How to Apply
Please only send your CV quoting the job title in the email subject (Office Manager) to: [email protected] before 30th August 2018.
N.B: Please DO NOT apply if you do not meet the above minimum set selection criteria.
Only shortlisted candidates will be contacted for interviews.
N.B: We do not charge any fee for receiving your CV.
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