Office Assistant Jobs in Nairobi

Office Assistant Jobs in Nairobi

Duties and key responsibilities:

  • Monitor guests and inform appropriate employee regarding guest requests for department.

  • Maintain records of guest visits in visitors’ log and maintain office phone list to help visitors and employees in all communication.

  • Coordinate with various departments and reserve conference room and equipment for customer visits and staff meetings.

  • Attend, screen and divert all incoming calls and forward messages to appropriate staff and carry out night office duties.

  • Administer and distribute all magazines, newspapers and journals to appropriate staff or library.

  • Work with vendors to repair equipment, maintain building and perform HVAC adjustments or light replacements.

  • Performs clerical duties, including, but not limited to, type, photocopy, scan correspondence, meeting notes, and forms, mailing and filing correspondence, placing orders, and answering calls, edit documents for accuracy.

  • Maintain the Committee calendar for the Chairman and ensure it is adhered to.

  • Assists with setting meetings and organizing events when needed.

  • Performs additional duties when required, including drafting brochures and organizing the filing system.

  • Ensure neat and clean front office area maintain effective
    environment both employees and customers.

  • Maintain all office equipment’s such as copiers, fax machine and first aid kit to facilitate smooth office functioning.

  • Provide external and internal support to electrician, locksmith, janitor and maintain security.


  • Over two-year total working experience.

  • Proficiency in Microsoft Office Programs.

  • Exceptional Communication Skills.

  • Attention to Details.

  • Professional Appearance.

  • Strong Problem-Solving Skills.

  • Excellent Organizational Skills.

  • Enthusiastic and Reliable.

    How to Apply

  • To apply, send your CV only to


  • Clearly indicate the exact position (OFFICE ASSISTANT) applied for and your minimum salary expectation on the subject line.

    NB: Flexi Personnel does not charge candidates for job placements.

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