Office Assistant Job in Kenya

Key Responsibilities:


Customer Interaction

  • Manage reception answering customer in a polite and informed way.
  • First point of contact at affiliate for customer queries and/or complaints and sales orders
  • Facilitate new credit applications
  • Coordinate with warehouse & distribution partner to facilitate execution of sales orders
  • Coordinate local driver instruction
  • Post print and distribute ESD Tax invoice to customers

    Office Responsibilities

  • Ensure maintenance of office provisions including stationary & consumables.
  • Responsible for Petty Cash for purchase of small office consumables
  • General administrative assistance to the GM
    Filing leave forms and maintaining office attendance inc sick forms etc.
  • Opening and closing office when necessary
    Putting together product samples as requested.
  • Pest control & fumigations booking when required for office & labs

    Sales Support

  • Scanning and forwarding Invoices and expense to Account on time
  • Run daily and monthly Z-report, consolidate with Navision invoices on a monthly basis and send to accountant.
  • Facilitating the transaction from order to final invoice to customer
  • Primary processers of sales order, purchase orders, inventory adjustments
  • Manage parcels receipt and deliveries to customers, including sample collections.
  • Organise for receipting customer visits at the office.
  • Management of sales order management and tracking of goods with our logistics partners, keeping the business and customers aware of ETA.

    Person
    Profile:


  • Well organised and detail orientated.
    Action focused
  • Adaptable / Flexible with Autonomy & resilience
  • Strong organizational skills to include
  • Computer literacy mandatory
  • Time keeping – to meet deadlines/timelines
  • Initiative & Dynamism, with Ambition & Enthusiasm
  • Reliable, Honest and ethical
  • Good accurate numerical skills.
  • Fluent in English, competent and articulate communication skills – both verbal and written
  • Proficient and competent application, sensory and lab skills
  • Ability to work in a team environment with great communication
  • Positive attitude and high energy level

    Qualifications

  • B Admin/B Com or similar
  • Accounting knowledge would be favourable
    Min. 3 years Administrative or customer service experience

    How to apply

    Interested candidates are invited to strictly email their cover letter and CV, to [email protected] before end of day 30th June 2018.

    Only short listed candidates will be contacted

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