Office Assistant Job in Kenya
Key Responsibilities:Customer InteractionManage reception answering customer in a polite and informed way.
First point of contact at affiliate for customer queries and/or complaints and sales orders
Facilitate new credit applications
Coordinate with warehouse & distribution partner to facilitate execution of sales orders
Coordinate local driver instruction
Post print and distribute ESD Tax invoice to customers
Ensure maintenance of office provisions including stationary & consumables.
Responsible for Petty Cash for purchase of small office consumables
General administrative assistance to the GM
Filing leave forms and maintaining office attendance inc sick forms etc.
Opening and closing office when necessary
Putting together product samples as requested.
Pest control & fumigations booking when required for office & labs
Scanning and forwarding Invoices and expense to Account on time
Run daily and monthly Z-report, consolidate with Navision invoices on a monthly basis and send to accountant.
Facilitating the transaction from order to final invoice to customer
Primary processers of sales order, purchase orders, inventory adjustments
Manage parcels receipt and deliveries to customers, including sample collections.
Organise for receipting customer visits at the office.
Management of sales order management and tracking of goods with our logistics partners, keeping the business and customers aware of ETA.
Well organised and detail orientated.
Adaptable / Flexible with Autonomy & resilience
Strong organizational skills to include
Computer literacy mandatory
Time keeping – to meet deadlines/timelines
Initiative & Dynamism, with Ambition & Enthusiasm
Reliable, Honest and ethical
Good accurate numerical skills.
Fluent in English, competent and articulate communication skills – both verbal and written
Proficient and competent application, sensory and lab skills
Ability to work in a team environment with great communication
Positive attitude and high energy level
B Admin/B Com or similar
Accounting knowledge would be favourable
Min. 3 years Administrative or customer service experience
How to apply
Interested candidates are invited to strictly email their cover letter and CV, to email@example.com before end of day 30th June 2018.
Only short listed candidates will be contacted
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