Nyayo Tea Zones Development Corporation Administrative Assistants Jobs in Kenya

Job Purpose

Reporting to the Zone Manager, the job holder will be responsible for provision of effective office support, communication services and supplies/stores management

Primary Responsibilities

Ensuring effective management of the office and carrying out other operations in the Zone as required.

Providing secretarial services filing, posting, refreshments, voucher processing, running errands.

Liaising with, making requisition for stock items from the Purchasing and Supplies Department at the headquarters on the required items for operations.

Follow up on factories, Head Office and other stakeholders on matters pending for office performance.

Carrying out green leaf production reconciliation against factory weights.

Liaising with other managers (junior or senior) on data gathering and productivity improvement.

Providing office administrative duties and assistance to zone/area leader.

Ensuring effective maintenance and cleaning of offices and maintenance of building to the required standards

Certifying and processing telephone, water and electricity bills for payment.

Ensuring safe custody of controlling stocks and monitoring consumption and levels of the stocks.

Procuring various materials and other supplies for the company at the most competitive prices.

Coordinating purchase requirements from user sections.

Ensuring that supplies are procured and delivered and delivered to users/sites

as per requirements/schedules.

Receiving goods from suppliers and raising appropriate documentation.

Ensuring goods delivered are of required quality, quantity and price.

Maintaining proper stocks and layouts in the store.

Issuing materials from stores as per requisition.

Observing and complying with environmental, health and safety measures and regulations.

Preparing stock and supplies reports as required.

Perform other duties as may be assigned from time to time

Person Specification

Academic Qualifications

KCSE C(Plain)

Professional Qualification

Diploma in Office Management/HR Administration

Experience

Two (2) years’ experience

Skills and Attributes

Administration – exhibits effective administrative skills.

Ethics – Works with integrity and ethically.

Quality – demonstrates accuracy and thoroughness

How to Apply

For more information and job application details, see; Nyayo Tea Zones Development Corporation Administrative Assistants Jobs in Kenya

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