Nutrition International Finance and Program Assistant Jobs in Malawi

Nutrition International Finance and Program Assistant Jobs in Malawi; To contribute to the effectiveness of Nutrition International (NI) program in Malawi through providing efficient program and administrative support services to the program staff to ensure timely and efficient nutrition program delivery, in line with NI’s policies and procedures and objectives.

Responsibilities:

Support in Malawi Office set up

Manage petty cash, record and reconcile and provide monthly petty cash reports

Liaise with Payroll Service Provider to process monthly payroll

Assist with the organization and logistics for program meetings and workshops.

Prepare and submit PRFs to RO for review, approval and payment

Coordinate and arrange travel itineraries, flights, accommodation, airport transport, visas, travel authorizations, documentation folders for program staff, consultants as well as program specific workshop participants and visitors

Monitor and maintain office and kitchen supply inventory and initiate timely restocking.

Assist Program Officers in preparing all necessary documentation related to program activities, in line with Program Finance Processes and Procedures manual, including grant agreements, contracts, purchase orders, travel Letters, budget reallocations, project extensions and/or supplements, project completion reports, and the regular project completion reports and project summaries.

Lead in the preparation of contracting documents which include P-REQs, draft contracts in CLM and travel letters

Monitor contract review and approvals in CLM and contract expiration timelines to ensure that NCTEs/CTEs

are processed in time (if required) and Contract Closures are prepared and submitted timely

Update the Contracting Database with the necessary contract information and upload support documentation.

Support the project in activity implementation as may be required through field travels, registration and preparation of participant’s attendance lists and participant payment forms

About You;

You have;

Bachelor’s degree in Business Administration or other related field from a recognized university or an acceptable combination of education and experience.

5 years experience working in an office environment in a similar position.

3 years experience working in program management environment.

Ability to plan and organize work to meet deadlines

Ability to work under pressure

Excellent interpersonal skills

Excellent communication skills, both orally and in writing.



How to Apply

For more information and job application details, see; Nutrition International Finance and Program Assistant Jobs in Malawi

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