Nursing Council of Kenya Office Administrator Jobs

Key Responsibilities

Administrative Coordination

Provide executive and administrative support to Management.

Coordinate meetings, workshops, conferences, and official events.

Manage executive schedules, appointments, and travel arrangements.

Prepare meeting agendas, documentation, and minutes.

Follow up on implementation of meeting resolutions and action points.

Records & Correspondence Management

Manage incoming and outgoing correspondence.

Maintain filing systems and electronic records.

Ensure proper custody of organizational records and confidential information.

Maintain document tracking and retrieval systems.

Support records retention and archiving processes.

Customer Service & Stakeholder Support

Receive visitors and respond to inquiries.

Coordinate stakeholder communication and appointments.

Provide customer service support and information to stakeholders.

Maintain professional relationships with clients, suppliers, and partners.

Office Operations

Coordinate office supplies and inventory management.

Monitor office equipment and maintenance requirements.

Support procurement and logistics processes.

Manage petty cash records and administrative expenditures.

Ensure efficient office operations and administrative support services.

Reporting & Compliance

Prepare administrative reports and records.

Support implementation of quality management systems.

Participate in audits and implementation of audit recommendations.

Maintain compliance with administrative procedures and organizational policies.

Perform other duties as assigned by the supervisor.

Qualifications & Experience

Bachelor’s Degree in Business Administration, Public

Administration, Management, Social Sciences, or related field plus Diploma in Secretarial Studies.

Minimum of four (4) years’ relevant experience in office administration, executive support, records management, or administrative services.

Key Skills & Competencies

Required

Office administration and executive support skills.

Records and document management skills.

Communication and interpersonal skills.

Organizational and time management skills.

Customer service and stakeholder management skills.

Integrity, confidentiality, and professionalism.

How to apply

For more information and job application details, see; Nursing Council of Kenya Office Administrator Jobs

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