Norwegian Refugee Council Logistics and Administration Officer Jobs in Ethiopia

Norwegian Refugee Council Logistics and Administration Officer Jobs in Ethiopia

Job Id: 216660

Category: Logistics, Transport and Supply Chain
Location: Addis Ababa, Addis Ababa
Career Level: Mid Level ( 2+ - 5 years experience)
Employment Type: Full time
Salary: xxxx

Job Description

Job Title: Logistics and Administration Officer (National Position)

Reporting to: Area Manager

Job Based at: Addis Ababa Area Office


All NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.

Roles & Responsibilities:

The purpose of the Logistics and Administration Officer position is day to day implementation of the Finance functions responsibilities. Use actions words such as ensure, implement or assist for the position relevant responsibilities.

Generic responsibilities:

Ensure adherence with NRC policies, tools, handbooks, guidelines and donor regulations

Implement logistics function portfolio according to plan of action

Prepare and develop status reports as required by management

Ensure proper filing of documents

Promote and share ideas for improvement of the Logistics and admin function

Ensure consistent Warehouse Management system for the area office

Ensure consistent Assets and Inventory Management system across the country

Produce monthly logistics analysis and report of the overall country

Conduct frequent follow up, supervision and spot checks regarding warehouse and inventory operations of area offices

Handle all procurement related processes for the area office in consultation with the Country Office

Handle collection of RFQs, facilitate opening of RFQs/bid documents, prepared bid analysis, facilitate the approval, prepare POs and follow up delivery of goods and/or services to the area office

Ensure all procurement documents are kept well
manage all administrative related works for the area office

Conduct liaison activities as instructed by supervisor

Specific responsibilities:

Procurement

Manage all procurements of the area office
Based on the approved PRs, prepare RFQ, facilitate RFQ/bid opening, do bid analysis and prepare PO for selected suppliers

Prepare contract agreement for goods/service suppliers

Ensure goods/services are received according to PR specification. Reject inferior items supplied to the office

Liaise with the CO bid committee to ensure requests are treated timely for the area office

Transport and Vehicle movement

Manage the vehicle movement of rented cars for the area office

Identify vehicle needs among the different core competences and arrange for vehicles based on need and priority in discussion with Project Coordinators and the Area Manager

Liaise with the CO transport personnel to fill the vehicle gap for both the Area Office and the CO

Facilitate rental agreement between vehicle suppliers and NRC. And manage rental drivers according to the agreement

Ensure programmes are supported well
Asset Management

Ensures that procedures outlined in the NRC Asset Management Manual are implemented in NRC Addis Ababa area office

Ensure proper recording and updating of asset register and ensure the appropriate coding and tags are placed on each item.

Responsible for coordinating with the procurement and finance unit in identifying all details of assets such as acquisition

price, Agresso, reference, PR, PO and GRN number etc. the asset register should be accurate and complete;

Responsible for checking in /out NRC owned equipment to authorized staff using the standard NRC procedures and forms outlined in the Asset Management Manual;

Schedules and conducts physical count of assets as needed

Provides a monthly physical count/check where all assets are located and their status confirmed; coordinate with the responsible officer for tracking assets in other offices to ensure the location and status of assets that have moved between offices and/between staff;

Advises colleagues on guidelines of NRC asset and equipment using guidelines.

Ensure all lost, damage, stolen (or other) items are properly recorded in with an approved Disposal of Assets form. Ensure any necessary, supplement documentation is completed;

ensure relevant materials and equipment are available for the smooth operation of the office and programme implementation

Warehouse Management

Liaise with the CO office warehouse personnel to manage the Addis Area materials
Follow the NRC warehouse Policy and Procedures Guidelines in Warehouse Management

Ensure proper implantation of the warehouse operations in accordance with warehouse management policies and procedures of NRC

Ensure proper documentation are kept in dealing with daily warehouse operations ie. GRNs, Stock Release Forms, Waybills
Received the goods as per the description on the purchase order/request. Inspects goods upon delivery and rejects inadequate, broken, lower quality and other items not meeting the requirements of the order,

Schedule and coordinate midyear and annual inventory for the area office and provide support to the CO

Other duties as assigned

Job Requirements

Qualifications and Competences:

BA Degree in Supply Chain management, Logistics or equivalent

Minimum of 4 years’ experience from working as a Logistics Officer in a humanitarian/recovery context

Documented results related to the position’s responsibilities

Good working ability of English language

Excellent communication and coordination capacity

Ability to work flexibly including weekends

Willingness to travel and work in rural locations and live in basic conditions.

Handling insecure environment

Planning and delivering results

Empowering and building trust

Communicating with impact and respect

Stress resilient, team oriented, oral communication, structured and result oriented;

Flexible and with ability to take initiative and inspire others;

Ability to work both independently and as a team

Manage performance to optimize results

How to Apply

All employees of the Norwegian Refugee Council should be able to adhere to our Codes of Conduct and the four organizational values: Dedicated, innovative, inclusive and accountable.

Interested candidates who meet the above criteria are invited to send in their application letters including updated curriculum vitae with day-time telephone number and contact details of three work-related referees only through www.ethiojobs.net OR www.webcruiter.no (If it is possible, attach photocopies of the most relevant educational certificates/testimonials). Applications should reach NRC latest by August 14, 2019.

NB: only shortlisted candidates shall be contacted.

“Female candidates are strongly encouraged to apply as NRC offers attractive salary and benefit with on-the-job training opportunities!

Norwegian Refugee Council Logistics and Administration Officer Jobs in Ethiopia