NGO Finance & Administration Officer Jobs in Kenya

NGO Finance & Administration Officer Jobs in Kenya

Role Purpose

  • Reporting to the Finance and Administration Manager, this role is responsible for the accurate execution of various financial processes and administration.

    Key Responsibilities

  • Prepare monthly and annual financial reports for based on the accounting records, maintained by the organization;

  • Assist in budget preparation, monitoring and signals discrepancies and deviations;

  • Support improvement of administrative processes and ensure follow up on administrative issues;

  • Follow up suppliers for invoices for recurring payments and company drivers. Code the invoices and follow up on any arising questions;

  • Review and update the accounts receivable, prepayments and accounts payable accounts monthly;

  • Participate in audit process by preparing schedules and providing auditors with required documents;

  • Prepare monthly bank reconciliations and liaison with banks;

  • Prepare petty cash returns and replenishment request, and reconcile monthly to the ledger;

  • Review staff travel expense surrender and credit card returns and forward for approval;

  • Update the Fixed Assets register quarterly;

  • Prepare monthly VAT and withholding tax returns for review by F&A Manager and subsequent upload into iTAX;

  • Liaising on a quarterly basis with tax consultants;

  • Advise on adequacy of records for preparation of annual accounts and make recommendations for improvements which they consider necessary;

  • Take due care that the accounts are prepared according to the generally accepted accounting principles and international financial reporting standards;

  • Sort and file vouchers;

  • Keep track of suppliers contracts / office procurement ;

  • Contribute to interregional engagement and collaboration
    by actively supporting our client as a Learning Organisation, by sharing knowledge, sharing experiences with the organisation and fostering own development ;

  • Show commitment to living our client’s values and to transparency and open exchange, generating trust among colleagues; and

  • Any other duties that may be assigned from time to time.


  • Bachelor’s degree in a business related field;

  • Certified Public Accountant of Kenya (CPA);

  • At least 5 years’ experience in a comparable role (Finance, in combination with HR assistant responsibilities, facility management, or other admin tasks);

  • Experience in international and highly professional NGO;

  • High level of accuracy and proactivity to ensure high standards are met;

  • Ability to self-manage, organise and plan effectively;

  • Fluency in English (C1/2); and

  • Solid IT skills (ERP exposure).

    How to Apply

  • If you meet the above criteria, send your updated CV (Only) to by 22nd November 2020.

  • Clearly indicate the job title.

  • Remember to quote your expected salary in your CV.

  • Only shortlisted candidates shall be contacted one week

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