NEMA Senior Office Administrator Jobs in Kenya

NEMA Senior Office Administrator Jobs in Kenya



An Officer at this level may be deployed to work in either Director General’s Office or a Director’s office.

Duties and Responsibilities

Duties and Responsibilities at this level will include but not limited to:

  • Using e-office to research and word and data processing;

  • Operating office equipment;

  • Ensuring security of office equipment, documents and records;

  • Ensuring security, integrity and confidentiality of information and data;

  • Attending to visitors and clients;

  • Taking oral dictation;

  • Handling telephone calls and appointments;

  • Handling customer inquiries and complains;

  • Coordinating schedules of meetings and appointments;

  • Coordinating travel arrangements;

  • Maintaining an up to date filing system in the office;

  • Supervision of office cleanliness;

  • Preparing responses to routine correspondences;

  • Maintaining office protocol and etiquette;

  • Guiding and supervising junior officers working under him/her.

    Requirements for Appointment

    For appointment to this position, a candidate must have:

  • Kenya Certificate of Secondary Education, mean grade C- (minus) with at least C (plain) in English Language or its equivalent qualification from a recognised institution.

  • Diploma/ Higher Diploma in Secretarial Studies from the Kenya National Examination Council.
    OR

  • Business Education single and group certificates (BES & GC) from the Kenya National Examination Council; -

  • Shorthand III (Minimum 120 w.p.m)

  • Typewriting III (50w.p.m)/Computerized Document Processing III

  • Office Management III/Office Administration & Management III

  • Business English III/ Communications II

  • Commerce II

  • Office Practice II

  • Secretarial Duties II
    OR

  • Bachelor’s degree in Social Sciences plus a
    diploma in secretarial studies from a recognized institution.
    OR

  • Bachelor’s Degree in any of the following disciplines: Secretarial Studies, Office Management, Business and Office Management or any other relevant degree from a recognised institution.

  • Master’s Degree in Business Administration/Business Management or any other relevant field from a recognized institution
    Ten (10) years relevant working experience in public service or private sector.

  • Certificate in Secretarial Management Course lasting not less than four (4) weeks from the Kenya School of Government or any other government training institution.

  • Certificate in Supervisory Skills Course lasting not less than two (2) weeks from a recognized institution.

  • Certificate in Computer applications from a recognized institution.

  • Shown merit and ability as reflected in work performance and results.

  • Demonstrated professional competence in management of a high level office and administrative services.

  • Fulfilled the requirement of chapter six of the constitution

    How to Apply

    For more information and job application details, see; NEMA Senior Office Administrator Jobs in Kenya

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