National Forestry Authority Personal Assistant - Jobs in Uganda

National Forestry Authority Personal Assistant - Jobs in Uganda

Reports to: Departmental Head/Manager, National Tree Seed Centre (Namanve)
Duty Station: Headquarters, Kampala or Namanve
Salary Scale: NFA 6
Terms of Employment: Four (3) year contract (Renewable)
Job Summary: To manage the office and ensure that all secretarial services and other requirements about the proper functioning of the Director/Manager’s office are adequately handled.

Responsibilities and tasks:
  • Receive, date, and read incoming and outgoing mails and ensure their proper distribution or dispatch for further action.
  • Answering and responding to telephone inquiries, ensuring telephone messages are transacted accurately and conveyed promptly.
  • Assisting with preparation of and typing correspondence from various raw sources such as manual drafts, dictations, e-mail, mails, or verbal instructions and distribution as directed.
  • Take minutes of meetings, prepare reports and returns as may be required, and distribute as directed.
  • Keep abreast with all current activities by reading files and correspondence to be effective
    in supporting the Director/Manager in reading and summarising documents.
  • Ensure proper record management by maintaining an efficient filing and retrieval system.
  • Support the Director/Manager in reading and summarizing documents.
  • Monitor and maintain daily schedules, diaries, travel plans, appointments for the office, call screening, preparation of documents, agendas, letters, and reports.
  • Organize, coordinate and facilitate the department’s events.
  • Perform any other duty as may be assigned by the immediate supervisor.

    Qualifications, work experience, and personal attributes/Competencies
  • Minimum of Bachelor’s Degree (Honors) in any of the following fields: Secretarial Studies or Office Management from a recognized Institution.
  • At least two (2) years of working experience in a similar or related position
    in a reputable organization.
  • Computer proficiency in Ms. Word, Excel, Access, and PowerPoint
  • Good communication skills, well-developed customer care skills, reliability in terms of confidentiality,
  • Ability to beat deadlines, a belief in quality work, and work under minimum supervision.

    How to Apply

    Criteria for application

    Interested candidates who meet the above requirements, should submit their applications, certified copies of academic certificates, transcripts, and curriculum vitae giving full details of applicants’ education, qualifications, experience (with evidence), present salary, and three referees with their full postal, e-mail addresses and telephone contacts as well as the candidate’s full address and e-mail to the address below not later than close of business on 31st August 2022 or send soft copies to

    Only short-listed candidates will be contacted.
    Any form of lobbying will lead to automatic disqualification.

    NFA is an equal opportunity employer and women are encouraged to apply.

    Applications should be addressed to:
    The Executive Director
    National Forestry Authority
    Plot 10/20 Spring Road,
    Bugolobi P. O. Box 70863,
    Tel: 0312 - 264035/6; 0414-360400

    For more information and job application details, see; National Forestry Authority Personal Assistant Jobs in Uganda

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